Executive Assistant & Calendar Master - Operations Support

recruit express pte ltd; Singapore; On-site; SGD 39,060 - 53,568; Full time

Job summary

Recruit Express Pte Ltd in Singapore seeks an Executive Assistant to support business leaders and teams in a dynamic, professional environment, organizing administrative functions and ensuring seamless daily operations. You will manage calendars, prepare reports and slides, draft and format documents, coordinate meetings and travel, handle inquiries, and maintain filing systems.

The ideal candidate has a Diploma with at least 2 years of experience, excellent communication, meticulous attention

Qualifications

• Diploma qualification with at least 2 years of relevant working experience.
• Excellent communication and interpersonal skills.
• Meticulous with strong attention to detail and accuracy.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide comprehensive administrative support to the department and ensure smooth day-to-day operations.
• Prepare reports, presentations, correspondence, spreadsheets, and other business documents.
• Draft, edit, proofread, and format documents to ensure accuracy and professionalism.
• Manage calendars, coordinate meetings, training sessions, appointments, and travel arrangements.
• Attend to internal and external visitors professionally and provide necessary assistance.
• Handle incoming calls, provide information, and direct enquiries to the relevant departments or individuals.
• Maintain proper filing systems, including organising, updating, retrieving, and safeguarding office documentation.
• Establish and maintain records, tracking logs, mailing lists, and administrative databases.
• Assist with time and attendance tracking as well as processing of travel and expense claims.
• Manage incoming and outgoing correspondence, including sorting, recording, and distribution of documents.
• Support special projects and other administrative duties as assigned.

Skills

Communication

Interpersonal

Organization

Attention to detail

Education

Diploma

Tools

Microsoft Office

Job description

Recruit Express Pte Ltd in Singapore seeks an Executive Assistant to support business leaders and teams in a dynamic, professional environment, organizing administrative functions and ensuring seamless daily operations. You will manage calendars, prepare reports and slides, draft and format documents, coordinate meetings and travel, handle inquiries, and maintain filing systems.

The ideal candidate has a Diploma with at least 2 years of experience, excellent communication, meticulous attention