Administrative Executive (Esplanade)

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Seacare Manpower Services Pte Ltd is seeking a one-year contract coordinator in Singapore to manage front-line inquiries and marriage-related processes. You will handle walk-ins, calls and emails, review applications, and assist with document preparation and record maintenance.

The role requires bilingual communication (English and Malay), strong organisational skills, and discretion when handling sensitive information.

Qualifications

• Proficient in English and Malay to communicate effectively with stakeholders.
• Good communication and interpersonal skills.
• Meticulous with strong organisational and administrative skills.
• Able to manage multiple tasks and follow up on outstanding cases.
• Professional and discreet when handling sensitive information.
• Comfortable using computer systems and maintaining accurate records.

Responsibilities

• Attend to walk-in enquiries, phone calls and emails, providing information on marriage-related services and procedures.
• Review marriage applications and supporting documents for accuracy and completeness.
• Assist with marriage-related applications, certificate collection, record searches and amendments.
• Coordinate solemnisation ceremonies, including appointment checks, document preparation and facility readiness.
• Follow up on outstanding applications and coordinate cases with relevant officers.
• Support digitisation, verification, uploading and archiving of marriage records.
• Handle escalated enquiries professionally and perform other duties as assigned.

Skills

English

Malay

Communication skills

Organisational skills

Job description

Job Responsibilities

• Attend to walk-in enquiries, phone calls and emails, providing information on marriage-related services and procedures.
• Review marriage applications and supporting documents for accuracy and completeness.
• Assist with marriage-related applications, certificate collection, record searches and amendments.
• Coordinate solemnisation ceremonies, including appointment checks, document preparation and facility readiness.
• Follow up on outstanding applications and coordinate cases with relevant officers.
• Support the digitisation, verification, uploading and archiving of marriage records.
• Handle escalated enquiries professionally and perform other duties as assigned.

Job Requirements

• Proficient in English and Malay to communicate effectively with stakeholders; knowledge of additional languages is an advantage.
• Good communication and interpersonal skills.
• Meticulous with strong organisational and administrative skills.
• Able to manage multiple tasks and follow up on outstanding cases.
• Professional and discreet when handling sensitive information.
• Comfortable using computer systems and maintaining accurate records.

Duration/Working Hours:

1 year contract (Immediate)

Mon to Thurs - 8am to 5.30pm

Fri - 8am to 5pm

Sat-Sun and PHs - Not working

We regret to inform only shortlisted candidate will be notified.