Administrative Executive (Corporate Event)

PCSS; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

PCSS in Singapore is seeking an Administrative Executive (Corporate Event) to plan and execute corporate events, manage venue bookings, AV setup, and on-site coordination. You will liaise with vendors and internal teams to ensure smooth event operations.

You will prepare event materials, handle registrations, track budgets, publish EDMs, and maintain the intranet with updates. This role requires a diploma/degree in business administration, at least 3 years in event coordination, and the ability

Qualifications

• Diploma or Bachelor’s in Business Administration or related field.
• Minimum 3 years of related working experience.
• Experience in corporate event planning/coordination preferred.
• Able to work tight deadlines in a fast-paced environment.

Responsibilities

• Plan and execute corporate events, including venue booking, room setup and layout coordination, and arrangement of audio-visual equipment to ensure smooth event operations.
• Coordinate with vendors including caterers, decorators, and transport providers to obtain and evaluate quotations, and finalize delivery schedules to ensure timely and efficient event execution.
• Prepare and coordinate event materials, including EDMs, onsite registration, emergency plans, posters, checklist and other event related documents.
• Act as the main point of contact for attendee queries, send invitations, and track RSVPs.
• Provide administrative to process purchase orders, track expenses against set budgets, and handle vendor invoices.
• Provide the on-site event support including managing registration desks, distribute event materials, and resolve day-of issues.
• Create and publish content such as EDMs, event articles, photos, videos
• Manage the intranet portal content with updates news, announcements, company information.

Skills

Event planning

Vendor coordination

Budget tracking

Communication

Education

Diploma/Bachelor Degree in Business Administration

Tools

Microsoft Office Suite

Content Management System

SharePoint

Adobe

Job description

Job Title:

Administrative Executive (Corporate Event)

Pre-requisition:

• Diploma/Bachelor Degree in Business Administration, or related field of study.


• Minimum 3 years of related working experience.


• Experience in event planning/coordination in a corporate environment is preferred.


• Able to work tight deadlines and a fast-paced environment.

Job Description:

• Plan and execute corporate events, including venue booking, room setup and layout coordination, and arrangement of audio-visual equipment to ensure smooth event operations.


• Coordinate with vendors including caterers, decorators, and transport providers to obtain and evaluate quotations, and finalize delivery schedules to ensure timely and efficient event execution.


• Prepare and coordinate event materials, including EDMs, onsite registration, emergency plans, posters, checklist and other event related documents.


• Act as the main point of contact for attendee queries, send invitations, and track RSVPs.


• Provide administrative to process purchase orders, track expenses against set budgets, and handle vendor invoices.


• Provide the on-site event support including managing registration desks, distribute event materials, and resolve day-of issues.


• Create and publish content such as EDMs, event articles, photos, videos


• Manage the intranet portal content with updates news, announcements, company information.

Technical Skill Sets:

Computer software: Microsoft Office Suite (Excel, Word, Outlook), Content Management System, SharePoint, Adobe

Data and Reporting: Post event reporting