Corporate Services Admin

PCS SECURITY PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

PCS SECURITY PRIVATE LIMITED in Singapore is seeking an experienced Events Coordinator to plan and execute corporate events, manage venues, room layouts and A/V coordination.

You will liaise with caterers and transport providers, prepare materials, invitations and registrations, track RSVPs and expenses, process purchase orders and invoices, provide on-site support, create EDMs and event content, and keep intranet updates current.

Qualifications

• Diploma or Bachelor degree in business administration or related field.
• Minimum 3 years of related work experience.
• Experience in corporate event planning/coordination preferred.
• Able to work under tight deadlines in a fast-paced environment.

Responsibilities

• Plan and execute corporate events including venue booking, room setup, and A/V coordination.
• Coordinate with caterers, decorators, and transport vendors; obtain quotations and schedules.
• Prepare event materials such as EDMs, on-site registration, posters and checklists.
• Act as the main contact for attendees, send invitations and track RSVPs.
• Process purchase orders, track expenses, and handle vendor invoices.
• Provide on-site event support, manage registration, distribute materials.
• Create and publish EDMs, event articles, photos and videos.
• Manage intranet portal content with updates and announcements.

Skills

Event coordination

Vendor liaison

Communication

Deadline management

Education

Diploma/Bachelor Degree in Business Administration or related field

Tools

Microsoft Office Suite

Content Management System

SharePoint

Adobe

Job description

Pre-requisition

• Diploma/Bachelor Degree in Business Administration, or related field of study
• Minimum 3 years of related working experience
• Experience in event planning/coordination in a corporate environment is preferred.
• Able to work tight deadlines and a fast-paced environment.

JobDescription

• Plan and execute corporate events, including venue booking, room setup and layout coordination, and arrangement of audio-visual equipment to ensure smooth event operations.
• Coordinate with vendors includingcaterers, decorators, and transport providers to obtain and evaluatequotations, and finalize delivery schedules to ensure timely and efficientevent execution.
• Prepare and coordinate event materials, including EDMs, onsite registration, emergency plans, posters, checklist and other event related documents.
• Act as the main point ofcontact for attendee queries, send invitations, and track RSVPs.
• Provide administrative to process purchase orders, track expenses against set budgets, and handle vendor invoices.
• Provide the on-site event support including managing registration desks, distribute event materials, and resolve day-of issues.
• Create and publish content suchas EDMs, event articles, photos, videos
• Manage the intranet portal content with updates news, announcements, company information.

TechnicalSkill Sets

• Computer software: Microsoft Office Suite (Excel, Word, Outlook), Content Management System , SharePoint, Adobe
• Data andReporting: Post event reporting