Administrative Executive (Construction Sector)

Highway International Pte Ltd; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Highway International Pte Ltd is seeking an experienced administrative professional to manage onboarding/offboarding processes, work permit coordination, and general office support. You will ensure accurate records, assist the Personal Assistant and managers, and handle routine correspondence and supplies.

The role requires strong organizational and communication skills, with hands-on experience in construction/engineering admin tasks.

Qualifications

• Minimum GCE N/O Level / A Level / Diploma.
• 3-4 years of administrative, secretarial, or office management experience in Construction / Engineering industry.

Responsibilities

• Handle and coordinate onboarding and off-boarding including work permits and orientation.
• Monitor work permit and passport expiry for foreign workers and update records.
• Coordinate year-end printing, corporate gifts and staff uniforms.
• Provide backup support to Personal Assistant and Managers.
• Assist with general correspondence, office supplies, and support to the PA.
• Back up Receptionist as needed.
• Coordinate company dinners, functions, gifts, welfare, and condolences.
• Coordinate workers' dormitory matters.
• Oversee tea lady supervision.
• Perform additional duties as assigned by management.

Skills

Organizational skills

Multitasking

Time management

Communication skills

Discretion

Education

GCE N/O Level or Diploma

Tools

Microsoft Office

Job description

Responsibilities

• a) Handle and coordinate all administrative tasks for onboarding / off boarding - new hire work permit application, new hire orientation, renewal and repatriation including system updates and documentation;
• b) Monitor and keep track of foreign workers work permit expiry & passport expiry including system updates and documentation;
• c) Coordinate and organize year end printing - corporate gift, corporate uniform for staff, etc;
• d) Assist and back up Personal Assistant and Manager(s) whenever require;
• e) Administrative support in handling general correspondence, office supplies, and providing support to Personal Assistant whenever require;
• f) Back up Receptionist whenever require;
• g) Coordinate and organize company dinner / functions / corporate gift / staff & workers welfare / condolences matters;
• h) Coordinate on workers dormitory matters;
• i) Overseas and supervise tea lady;
• j) Be responsible for any other duties that may be assigned from time to time as your superior/management deem fit.

Requirements

• Minimum GCE N / O Level / A Level / Diploma;
• At least 3-4 years of administrative, secretarial, or office management experience in Construction / Engineering industry;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint);
• Strong organizational skills, multitasking abilities, time management and good communication skills;
• Maintaining discretion when handling sensitive company or employee information.