Administrative cum HR Executive

HG WORKS PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

HG WORKS PTE. LTD. is seeking an Administrative cum HR Executive to support back-office operations, reporting directly to the Managing Director.

The role covers both administrative duties and comprehensive HR functions, including recruitment, payroll processing, work passes, and ISO documentation. Ideal candidates have 2+ years in HR/admin, strong integrity and communication skills, and proficiency in MS Office.

Qualifications

• Diploma or Degree in HRM, Business Admin or related field.
• Minimum 2 years in HR and admin, preferably in construction.
• Familiarity with Employment Act, MOM regulations and listed systems is a plus.
• Experience with payroll processing and ISO documentation is an advantage.

Responsibilities

• Manage day-to-day office operations including procurement, logistics and IT assets.
• Coordinate between office and project staff to support operations.
• Handle reception duties and be the first contact for clients and visitors.
• Maintain office supplies, vendor contracts and service agreements.
• Perform other ad hoc administrative duties as assigned.
• Manage full recruitment cycle including postings, interviews and onboarding.
• Process payroll, CPF contributions and annual income tax filing (IR8A).
• Handle work pass and permit applications, renewals and cancellations for foreign staff.
• Organise annual performance appraisal process and provide feedback.
• Maintain employee records, training logs and appraisal files for ISO audits.
• Manage employee grievances confidentially and ensure leave compliance.
• Stay updated on HR practices and MOM regulations; advise management.

Skills

Payroll processing

Recruitment

HR administration

Communication

Organisational skills

ISO documentation

Education

Diploma or Degree in Human Resource Management or Business Administration

Tools

Microsoft Office

WP Online

EP Online

Job description

Roles and Responsibilities

The Administrative cum HR Executive supports the company’s back-office operations and reports directly to the Managing Director. This role requires a high level of professionalism, strong organisational skills and efficient task management.

Administrative Duties

• Managing day-to-day office operations, including procurement, logistics, and maintenance of IT equipment and other company assets

• Coordinating between office and project staff to support smooth project operations

• Handling reception duties, including answering calls and serving as the first point of contact for clients and visitors

• Maintaining office supplies, vendor contracts and service agreements

• Performing other ad hoc administrative duties as assigned

Human Resource Duties

• Managing the full recruitment cycle for staff and workers, including job postings, interviews, onboarding, training and offboarding

• Processing monthly payroll, CPF contributions and annual employee income tax filing (IR8A)

• Processing work pass and work permit applications, renewals and cancellations for foreign employees

• Organising and supporting the annual performance appraisal process, including providing feedback to staff

• Maintaining accurate and up-to-date employee records, training logs, interview notes and appraisal files for ISO audits

• Managing employee grievances professionally and confidentially

• Overseeing leave administration and ensuring compliance with company policies

• Keeping up to date with HR practices, MOM regulations, market salary trends and industry benchmarks, and providing recommendations to management

• Conducting annual briefings on company policies, compliance and ISO requirements

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related field

• At least 2 years of experience in an HR and administrative role, preferably in the construction industry

• Familiarity with the Employment Act, MOM regulations and systems (e.g. WP Online, EP Online) is an advantage

• Experience with payroll processing and ISO documentation is an advantage

• Strong organisational and multitasking skills with a high level of integrity and discretion

• Good communication and interpersonal skills

• Proficient in Microsoft Office