Administrative Executive

ABSOLUTE MS (S) PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Absolute MS (S) PTE. LTD. in Singapore is seeking an organised administrative assistant to help ensure smooth and efficient company operations. You will contribute to daily office tasks, support sales activities, and assist with invoicing and stock records.

The role emphasizes strong communication, independent work, and proficient use of MS Office and MYOB to maintain productivity and meet deadlines in a fast-paced environment.

Qualifications

• Proficient in MS Office applications.
• Strong interpersonal and communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage incoming and outgoing telephone calls to facilitate clear communication with clients and colleagues.
• Handle incoming and outgoing emails to maintain timely correspondence and information flow.
• Prepare and issue invoices and delivery orders accurately to support sales and for E-commerce.
• Enter sales data into reports to maintain up-to-date and accurate sales records.
• Update inventory stock records to ensure accurate tracking of company assets.
• Perform ad-hoc administrative duties as required to support team and company needs.

Skills

MS Office proficiency

Good communication skills

Independent contributor

Education

GCE O-Level

Tools

MYOB

Job description

Company Overview

Absolute MS has supplied innovative, safe, effective, and affordable medical aesthetic devices and professional skincare to medical aesthetics practitioners since 2008.

Job Summary

Provide administrative support to ensure smooth and efficient company operations.

Responsibilities

• Manage incoming and outgoing telephone calls to facilitate clear communication with clients and colleagues
• Handle incoming and outgoing emails to maintain timely correspondence and information flow
• Prepare and issue invoices and delivery orders accurately to support sales and for E-commerce
• Enter sales data into reports to maintain up-to-date and accurate sales records
• Update inventory stock records to ensure accurate tracking of company assets
• Perform ad-hoc administrative duties as required to support team and company needs

Preferred competencies and qualifications

• Proficient use of MS Office applications to complete administrative tasks efficiently
• Knowledge of MYOB software
• Good interpersonal and communication skills to collaborate effectively with team members and external contacts
• Ability to work independently with minimal supervision to maintain productivity and meet deadlines
• Minimum GCE "O" Level qualification as a foundation for administrative responsibilities