Administrative Executive

Absolute MS (S) Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Absolute MS (S) Pte Ltd, a supplier of medical aesthetic devices and professional skincare, seeks an administrative support specialist to ensure smooth company operations in Singapore. You will manage calls and emails, handle invoicing and order delivery, and maintain sales and inventory records.

The role requires proficiency in MS Office, knowledge of MYOB, and strong communication skills. The candidate should be able to work independently with minimal supervision and meet deadlines.

Qualifications

• Must have at least GCE O Level or equivalent.
• Proficient in MS Office applications (Word, Excel, Outlook).
• Knowledge of MYOB accounting software is preferred.
• Good written and spoken communication; able to collaborate with team and external contacts.
• Ability to work independently with minimal supervision and meet deadlines.

Responsibilities

• Handle incoming/outgoing telephone calls to support client and internal communication.
• Process emails to ensure timely correspondence and information flow.
• Prepare and issue invoices and delivery orders to support sales and E-commerce.
• Enter sales data into reports to maintain updated records.
• Update inventory stock records to ensure accurate asset tracking.
• Perform ad-hoc administrative duties as required to support team.

Skills

MS Office

Interpersonal skills

Communication skills

Independent work

Education

GCE O Level

Tools

MYOB

Job description

Company Overview

Absolute MS has supplied innovative, safe, effective, and affordable medical aesthetic devices and professional skincare to medical aesthetics practitioners since 2008.

Job Summary

Provide administrative support to ensure smooth and efficient company operations.

Responsibilities

• Manage incoming and outgoing telephone calls to facilitate clear communication with clients and colleagues
• Handle incoming and outgoing emails to maintain timely correspondence and information flow
• Prepare and issue invoices and delivery orders accurately to support sales and for E-commerce
• Enter sales data into reports to maintain up-to-date and accurate sales records
• Update inventory stock records to ensure accurate tracking of company assets
• Perform ad-hoc administrative duties as required to support team and company needs

Preferred competencies and qualifications

• Proficient use of MS Office applications to complete administrative tasks efficiently
• Knowledge of MYOB software
• Good interpersonal and communication skills to collaborate effectively with team members and external contacts
• Ability to work independently with minimal supervision to maintain productivity and meet deadlines
• Minimum GCE "O" Level qualification as a foundation for administrative responsibilities