Administrative Executive

KONG JUN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

KONG JUN ENGINEERING PTE. LTD. in Singapore seeks a detail-oriented Administrative Executive to support daily admin, accounts, and Work Permit matters for foreign workers.

You will handle Work Permit applications, renewals, and related submissions, monitor expiry dates, and assist with MOM documentation while maintaining accurate records and preparing invoices and receipts. The role requires Diploma in Accounting/Business Admin and proficiency in Excel.

Qualifications

• Diploma in Accounting, Business Administration or a related field.
• Prior experience in an administrative/accounts role.
• Experience handling Singapore Work Permit applications and MOM-related matters.
• Proficient in Microsoft Excel and Microsoft Office; detail-oriented and numbers-driven.

Responsibilities

• Handle Work Permit applications, renewals, cancellations and related submissions.
• Monitor Work Permit expiry dates and ensure timely renewals.
• Assist with MOM-related documentation and online submissions.
• Coordinate workers' medical examinations, insurance, security bond and other Work Permit requirements.
• Maintain accurate records of foreign workers’ Work Permit and employment documents.
• Prepare and issue invoices, quotations and receipts.
• Assist with accounts payable and accounts receivable (AP/AR).
• Verify invoices and supporting documents before submission.

Skills

Detail-oriented

Organised

Work independently

Numbers proficiency

MOM-related documentation

Education

Accounting/Business Admin diploma

Tools

Excel

Microsoft Office

Job description

We are looking for a detail-oriented and responsible Administrative Executive to support our daily administrative, accounts, and Work Permit-related matters. The role involves handling financial documentation, maintaining proper records, and managing Work Permit applications and administration for our foreign workers.

Key Responsibilities

• Handle Work Permit applications, renewals, cancellations and related submissions
• Monitor Work Permit expiry dates and ensure timely renewals
• Assist with MOM-related documentation and online submissions
• Coordinate workers’ medical examinations, insurance, security bond and other Work Permit requirements
• Maintain accurate records of foreign workers’ Work Permit and employment documents
• Keep track of workers’ personal particulars and ensure records are updated
• Liaise with relevant parties regarding Work Permit and worker administrative matters
• Prepare and issue invoices, quotations and receipts
• Assist with accounts payable and accounts receivable (AP/AR)
• Verify invoices and supporting documents before submission
• Maintain proper records of financial transactions
• Perform general administrative duties, including filing, data entry and document management
• Coordinate with internal teams for billing and documentation updates
• Support other ad-hoc administrative duties when required

Requirements

• Diploma in Accounting, Business Administration or a related field
• Prior experience in an administrative/accounts role preferred
• Experience handling Singapore Work Permit applications and MOM-related matters is preferred
• Familiar with Work Permit application, renewal and cancellation processes
• Basic knowledge of accounting, including AP/AR and invoicing
• Proficient in Microsoft Excel and Microsoft Office
• Detail-oriented, organised and comfortable working with numbers
• Able to handle confidential employee and company information responsibly
• Able to work independently and manage multiple deadlines

Location: Singapore
Employment Type: Full-Time