Administrative Executive

PRABA MANAGEMENT CONSULTANCY; Singapore; On-site; SGD 33,000 - 67,000; Full time

Job summary

PRABA MANAGEMENT CONSULTANCY seeks an experienced administrator to lead daily office operations, oversee budgets, and supervise administrative staff. The role includes coordinating workflows, managing resources, and ensuring compliance with security protocols.

Responsibilities also cover payroll management, internal accounting activities, and vendor contract handling, with a focus on accuracy for audits and tax compliance. Willingness to work weekends and different shifts may be required.

Qualifications

• Proven experience in office administration and team supervision.
• Strong budgeting and expense tracking skills.
• Experience with payroll processing and vendor contracts.

Responsibilities

• Lead daily office operations and supervise administrative staff.
• Coordinate team workflows and monitor expenses and budgets.
• Oversee facility maintenance and supply inventory.
• Handle vendor contracts and ensure compliance with company guidelines.
• Prepare reports as instructed by higher management.

Skills

Office administration

Budgeting

Payroll management

Vendor management

Education

Diploma/Degree in business administration

Tools

Accounting software

Excel

Job description

Leads daily office operations, coordinates team workflows, and manages company resources. Key duties include supervising administrative staff, overseeing budgets, and improving office procedures Hire, train, schedule, and evaluate administrative support staff. Manage supply inventory, facility maintenance, and daily workflows. Monitor office expenses, assist with budget preparation, and handle vendor contracts. Ensure adherence to company guidelines, security protocols, and compliance rules.

Handle full set of accounts Keeping a record of all project finance for internal/external auditing and tax purpose. Daily accounting of income, expenses , acknowledging payment receipts, making client payments. prepare and update the report as per the instructions from the higher management. Prepare balance sheet, p&l account and fund flow statements. prepare monthly , quarterly and yearly report and monitor payroll management Handle account software Willing to work week ends and different shifts