Admin & Account Executive

SIBRE BRAKES (S.E.A.) PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

SIBRE BRAKES (S.E.A.) PTE. LTD. seeks an Admin & Accounts Executive to support daily office operations and basic bookkeeping for smooth business running.

Responsibilities include coordinating office activities, filing, assisting with quotations and POs, tender submissions, payroll-related tasks, and basic AP/AR processing with vendor communications.

Qualifications

• Experience in office administration and basic bookkeeping.
• Familiarity with invoices, payments, and vendor communications.

Responsibilities

• Office Coordination: Manage daily office operations, answer calls, greet visitors, and handle correspondence.
• Documentation & Filing: Maintain filing systems, update databases, and manage client or project files.
• Support Tasks: Assist with quotation and purchase order preparation, tender submission, and coordinate vendor communications.
• HR & Operations Support: Monitor staff attendance, payroll processing, and work permit administration.

Skills

Office administration

Bookkeeping basics

Communication skills

Microsoft Office

Education

Diploma or equivalent

Tools

Accounting software

Job description

An Admin& Accounts Executive handles both general office operations and basic financial book keeping to keep a business running smoothly

CoreResponsibilities

Administrative Duties

• Office Coordination: Manage daily office operations, answer phone calls, greet visitors, and handle internal and external correspondence (emails, mail, and courier services)
• Documentation & Filing: Maintain organized physical and electronic filing systems, update company databases, and manage client or project files.
• Support Tasks: Assist with quotation and purchase order preparation, tender submission, coordinate vendor/client communications, and manage general office supplies.
• HR & Operations Support: Monitor/Track staff attendance/VL, payroll processing, or foreign worker administration such as work permits or passes etc

Accounting& Finance Duties

• Bookkeeping: Record daily financial transactions, journal entries, and expense reports into the accounting system.
• Accounts Payable (AP) & Receivable (AR): Process vendor invoices, issue customer bills and payment reminders, and handle collections.
• Reconciliations: Perform bank reconciliations, supplier reconciliations, and verify transaction accuracy.
• Reporting: Assist with month-end closings, petty cash management, and basic financial or management reports.