Accounts Administrative Assistant Manager

msk star engineering pte. ltd.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

msk star engineering pte. ltd. seeks an Accounts Administrative Assistant Manager to oversee financial data processing, generate reports (budget/forecast/variance), manage AP/AR, support audits and assist strategic decisions, focusing on core finance/operations with standard software tools.

The role also covers team supervision, workflow optimization, calendar management, travel coordination, inventory oversight, and stakeholder communication for senior leadership.

Qualifications

• Experience supporting finance/administrative operations
• Ability to prepare reports such as budgets, forecasts, and variances
• Strong coordination and organizational skills

Responsibilities

• Monitor daily performance and coach administrative staff
• Streamline office procedures and manage company calendars
• Coordinate executive travel and high‑level meetings
• Oversee office supplies, equipment maintenance and liaise with vendors
• Assist with expense tracking, budgeting, requisitions and filing systems
• Serve as primary contact for internal departments, clients, visitors and leadership

Skills

Team supervision

Coaching

Office administration

Tools

QuickBooks

Zoho

Job description

Job Description & Requirements

Accounts Administrative Assistant Manager financial data, prepares reports (like budget, forecast, variance), manages financial processes (AP/AR, consolidation), supports audits, and helps with strategic decisions, focusing on core finance/operations without the specialized tax compliance aspects, often using software like QuickBooks/Zoho for financial reporting and internal controls.
Team Supervision: Monitor daily performance, provide coaching, and schedule shifts or workload distributions for administrative staff.

Operations & Workflow: Streamline office procedures, manage company calendars, and coordinate executive travel or high-level meetings.

Inventory & Facilities: Oversee office supplies, equipment maintenance, and liaise with building management or external vendors.

Financial & Record Management: Assist with expense tracking, basic budgeting, purchase requisitions, and maintaining digital or physical filing systems.

Stakeholder Communication: Serve as a primary point of contact for internal departments, clients, visitors, and senior leadership.