Event Operation Assistant

BLUECUBE MEDIA PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

BlueCube Media Pte. Ltd. is seeking a proactive events administrator to support administrative and event operations across APAC.

You will coordinate with vendors, plan logistics, and work with colleagues to meet deliverables while maintaining a strong customer service approach. The role requires attention to detail, ability to work under pressure, and flexibility for outdoor events. Proficiency in MS Office and Google Workspace is preferred, with 1–2 years of event management experience welcomed

Qualifications

• Diploma in Marketing, Business, or related field.
• 1–2 years of experience in event management preferred. Fresh graduate with an interest in Event Management is welcome!
• Strong multitasking skills with keen attention to detail.
• Excellent work ethic, responsibility, and problem-solving mindset.
• Proficient in MS Office, Google Workspace, and MS Teams.
• Exceptional communication and interpersonal skills for building relationships (Colleagues and Suppliers).
• Ability to thrive under pressure and meet tight deadlines.
• Flexibility to work in dynamic environments, including outdoor events and physically demanding settings.

Responsibilities

• Communicate with vendors to obtain quotations and manage deliverables for goods and services.
• Create logistics and transportation plans to support event schedules.
• Work collaboratively with colleagues to coordinate tasks and ensure deliverables are met.
• Take detailed notes during internal and external customer meetings.
• Conduct stock-taking, packing, and coordination of deliveries.
• Plan and prioritise workload effectively with minimal supervision.
• Maintain a customer service-oriented approach, exhibit a positive work attitude, and resolve issues promptly.
• Commit to continuous self-learning and professional development.
• Oversee on-site event setup during pre-event and manage site tear-down post-event.
• Coordinate logistics, including transportation, venue setup, and technical requirements.
• Act as the main point of contact on-site, liaising with clients, vendors, and team members to ensure smooth operations.
• Handle dynamic working conditions, including outdoor events and physically demanding settings.
• Troubleshoot and resolve any on-site issues efficiently during the event.
• Ensure events run according to schedule and meet quality standards.

Skills

Multitasking

Attention to detail

MS Office

Communication skills

Education

Diploma in Marketing, Business, or related field

Tools

MS Office

Google Workspace

MS Teams

Job description

Administrative Responsibilities

• Communicate with vendors to obtain quotations manage deliverables for goods and services.
• Create logistics and transportation plans to support event schedules.
• Work collaboratively with colleagues to coordinate tasks and ensure deliverables are met.
• Take detailed notes during internal and external customer meetings.
• Conduct stock-taking, packing, and coordination of deliveries.
• Plan and prioritise workload effectively with minimal supervision.
• Maintain a customer service-oriented approach, exhibit a positive work attitude, and resolve issues promptly.
• Commit to continuous self-learning and professional development.

Event Responsibilities

• Oversee on-site event setup during pre-event and manage site tear-down post-event.
• Coordinate logistics, including transportation, venue setup, and technical requirements.
• Act as the main point of contact on-site, liaising with clients, vendors, and team members to ensure smooth operations.
• Handle dynamic working conditions, including outdoor events and physically demanding settings.
• Troubleshoot and resolve any on-site issues efficiently during the event.
• Ensure events run according to schedule and meet quality standards.

Qualifications

• Diploma in Marketing, Business, or a related field.
• 1–2 years of experience in event management preferred. Fresh graduate with an interest in Event Management is welcome!
• Strong multitasking skills with keen attention to detail.
• Excellent work ethic, responsibility, and problem-solving mindset.
• Proficient in MS Office, Google Workspace, and MS Teams.
• Exceptional communication and interpersonal skills for building relationships (Colleagues and Suppliers).
• Ability to thrive under pressure and meet tight deadlines.
• Flexibility to work in dynamic environments, including outdoor events and physically demanding settings.

Why Join Us

• Join our fun and dynamic teams across APAC regions!
• Great learning opportunities (everything from client management, event execution, operations, logistics planning and execution, facilitator training and management, etc)
• Great working environment with capable people, merit-based systems and nurturing culture
• Flat working structure. We take your feedback and contribution seriously, and we want you to grow together with the company