Administrative Executive

EDIFY LEARNING STUDIOS PTE. LTD.; Singapore; On-site; SGD 2,900 - 3,800; Full time

Job summary

EDIFY LEARNING STUDIOS PTE. LTD. is seeking a dedicated Administrative Assistant to join our growing tuition centre in Singapore.

The role involves front desk duties, invoicing, attendance tracking, and coordinating classes with tutors, while maintaining a welcoming environment for parents and students. The ideal candidate is organised, customer-oriented, fluent in English and Mandarin, and comfortable multitasking in a fast-paced educational setting. Weekend work is required with a weekday off.

Qualifications

• Minimum GCE O-Level or equivalent.
• Proficient in written and spoken English and Mandarin.
• Basic IT skills: MS Word, Excel, Google Workspace, Zoom.
• Good interpersonal skills and team player.
• Able to work on weekends (off day on a weekday).

Responsibilities

• Front Desk & Customer Service: answer calls, respond to enquiries, greet parents.
• Administrative Duties: issue invoices, track payments, attendance records, data entry.
• Operations Support: organise classes, Zoom setup, reminders, tidy spaces.
• Ad-hoc Tasks: support centre operations, flyer distribution, social media updates.

Skills

Bilingual English/Mandarin

Customer service

Organised temperament

Education

GCE O-Level or equivalent

Tools

Microsoft Word

Excel

Google Workspace

Zoom

Job description

We are looking for a dedicated and responsible Administrative Assistant to join our growing tuition centre. The ideal candidate should be organised, customer-oriented, and able to multitask in a fast-paced educational setting.

Key Responsibilities

1. Front Desk & Customer Service

• Manning company phone, answer phone calls, WhatsApp messages, and respond to parent enquiries promptly
• Greet walk-in parents/students and assist with basic queries
• Follow up with absent students for makeup classes

2. Administrative Duties

• Issue monthly invoices and track payments
• Maintain accurate attendance records
• Update student databases and schedules
• Help in generating and printing worksheets when required

3. Operations Support

• Assist in organising physical or online classes (e.g., Zoom setup, student reminders)
• Ensure classrooms and centre spaces are tidy and presentable
• Liaise with tutors to relay messages from parents or management

4. Ad-hoc Tasks

• Support management in tuition centre operations as needed
• May be asked to assist in simple promotional or outreach efforts (e.g., flyer distribution coordination)
• Update social media pages and website

Requirements

• Minimum GCE O-Level or equivalent
• Proficient in written and spoken English and Mandarin
• Basic IT skills (Microsoft Word, Excel, Google Workspace, Zoom)
• Good interpersonal skills and a team player
• Organised, responsible, and willing to learn
• Able to work on weekends (off day will be scheduled on a weekday)

Work Pass Info

• Work Permit holders and applicants welcomed to apply (Please indicate)
• We will sponsor the application for the successful candidate
• Only shortlisted applicants will be contacted