Administrative Executive

YSCA Consultancy Singapore Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

YSCA Consultancy Singapore Pte Ltd is seeking an Office Administrative Executive to ensure smooth daily operations and provide essential support to Directors and teams. The role emphasizes prioritization, reliability, and discretion to help the office run efficiently and contribute to sustainable growth.

The candidate should demonstrate proven office admin experience, strong communication, and excellent organizational abilities, with familiarity in basic accounting and MS Office.

Qualifications

• Proven experience as an office administrator, office assistant or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and problem-solving skills.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office and office management software.
• Qualifications in secretarial and office administration studies is preferred.
• Experience in a consultancy firm or similar will be an advantage.

Responsibilities

• Provide administrative support to Director and team as required in a timely, proactive and diligent manner.
• Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
• Manage filing system, phone calls and correspondence (e-mail, letters, packages etc.).
• Support in HR, bookkeeping and invoicing.
• Perform and maintain office & project records and databases.
• Manage inventory and procurement of office supplies.
• Assist colleagues whenever necessary, and other general administrative duties/tasks.

Skills

Office administration experience

Communication skills

Organizational skills

Interpersonal abilities

Office management knowledge

Consultancy experience

Basic accounting familiarity

Education

Secretarial/Office administration qualification

Tools

MS Office

Job description

YSCA CONSULTANCY SINGAPORE PTE LTD

YSCA Consultancy is a quantity surveying and construction cost consultants firm established in 1991. We are currently seeking suitable individuals to join our Singapore's office:

Office Administrative Executive

Job Description

We are looking for a reliable Office Administrative Executive, who will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy. The office administrator ensures the smooth running of the office and contributes to driving sustainable growth.

Responsibilities

1. Provide administrative support to Director and team as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondence (e-mail, letters, packages etc.)
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues whenever necessary, and other general administrative duties/tasks.

Skills

1. Proven experience as an office administrator, office assistant or relevant role
2. Outstanding communication and interpersonal abilities
3. Excellent organizational and problem-solving skills
4. Familiarity with office management procedures and basic accounting principles
5. Excellent knowledge of MS Office and office management software
6. Qualifications in secretarial and office administration studies is preferred
7. Experience in a consultancy firm or similar will be an advantage