Administrative Executive

TRUSTY CARS LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

Trusty Cars Ltd. in Singapore is seeking an Administrative Executive to support the export division with documentation, deregistration, and regulatory tasks. You will coordinate with procurement, sales, and logistics to ensure accuracy and timeliness.

You will manage export paperwork, update systems, generate reports on volumes and status, and assist overseas buyers and local suppliers with documentation needs. A proactive approach and attention to detail are essential.

Qualifications

• Prepare and process export documentation including invoices, packing lists, Bills of Lading, and permits.
• Handle vehicle deregistration paperwork and ensure proper filing of relevant certificates.
• Maintain accurate records of all export transactions and compliance documents.
• Liaise with relevant authorities and agencies to ensure documentation accuracy and timeliness.

Responsibilities

• Prepare and process export documentation including invoices, packing lists, Bills of Lading, and permits.
• Handle vehicle deregistration paperwork and ensure proper filing of relevant certificates.
• Coordinate between procurement, sales, and operations teams for document flow and schedule shipments, inspections, and internal meetings.
• Update internal systems with transaction details, inventory movement, and shipment status.

Job description

Location

49 Sungei Kadut Loop (Company Transport provided)

Role Overview

The Administrative Executive provides essential administrative and documentation support to the export division, ensuring smooth coordination across procurement, sales, and logistics. This role is critical in handling export paperwork, regulatory documentation, and internal coordination within Singapore’s automotive deregistration and export framework.

Key Responsibilities

1. Documentation & Compliance Support

• Prepare and process export documentation including invoices, packing lists, Bills of Lading, and permits.
• Handle vehicle deregistration paperwork and ensure proper filing of relevant certificates.
• Maintain accurate records of all export transactions and compliance documents.
• Liaise with relevant authorities and agencies to ensure documentation accuracy and timeliness.

2. Administrative Coordination

• Coordinate between procurement, sales, and operations teams for document flow.
• Schedule shipments, inspections, and internal meetings.
• Maintain organized filing systems (digital and physical) for audit readiness.

  3. Data Management & Reporting

  • Update internal systems with transaction details, inventory movement, and shipment status.
  • Generate periodic reports on export volumes, documentation status, and operational metrics.

  4. Customer & Vendor Support

  • Assist in communication with overseas buyers and local suppliers regarding documentation requirements.
  • Respond to general inquiries and provide administrative support to clients when needed.