SALES EXECUTIVE

SAS ASIA BAR SYSTEMS PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

SAS ASIA BAR SYSTEMS PTE. LTD. in Singapore is seeking a Sales Administration & General Support role to back the sales team with admin tasks, records management, and customer communications. The position requires meticulous organisational skills and reliability.

You will handle sales order processing, prepare quotations and invoices, arrange courier services, coordinate with customers and the warehouse, and ensure timely delivery. Additional duties include documentation and stock coordination.

Qualifications

• Administrative duties supporting the sales team.
• Maintain accurate sales and customer records.
• Arrange courier services and coordinate logistics.
• Provide timely responses to customer inquiries.
• Assist with stock replenishment and order follow-up.

Responsibilities

• Process and coordinate sales orders accurately.
• Prepare sales documents: quotes, POs, invoices.
• Coordinate with customers on order details and delivery.
• Liaise with warehouse and logistics providers for shipments.
• Monitor order fulfilment and follow up on delays.
• Support stock replenishment and year-end stock audits.

Skills

Administrative support

Sales coordination

Document handling

Customer service

Logistics liaison

Job description

Sales Administration & General Support

• Provide administrative and ad-hoc support to the sales team, including preparing correspondence, filing and maintaining records, photocopying, answering phone calls, and other general office duties.
• Maintain accurate and up-to-date sales and customer records and documentation.
• Arrange courier services for documents, parcels, samples, and other business items, including coordinating collections, deliveries, tracking, and related documentation.

Sales Order Processing & Coordination

• Process and coordinate sales orders to ensure they are handled accurately and promptly.
• Prepare and issue sales and shipping documents, including quotations, purchase orders, order confirmations, delivery notes, tax invoices, packing lists, and other relevant documents.
• Coordinate with customers to confirm order details, delivery requirements, documentation, and order status.
• Follow up with customers on outstanding orders, delivery schedules, documentation, and other sales-related matters.
• Liaise closely with the warehouse team and external logistics providers to coordinate import and export shipments, deliveries, collections, and other logistical arrangements.
• Monitor order fulfilment and proactively follow up on any delays, discrepancies, or issues to ensure timely delivery.
• Coordinate and assist with stock replenishment orders, inventory requirements, and year-end stock audit.

Trade & Shipping Documentation

• Prepare, submit, and follow up on trade and shipping-related documentation as required.
• Submit Letters of Credit (L/C) and related documents to banks and coordinate with relevant parties on documentation requirements.
• Assist with applications for Certificates of Origin and other relevant trade documents through the Singapore Manufacturing Federation (SMF) or other applicable authorities.
• Ensure sales and shipping documentation is complete, accurate, and properly maintained.

Customer & Internal Coordination

• Coordinate communication among customers, sales personnel, the warehouse team, logistics providers, suppliers, and other internal departments.
• Provide timely responses and follow-up on customer enquiries, order status, delivery arrangements, and documentation matters.
• Support the sales team in ensuring smooth order-to-delivery processes and maintaining good customer service standards.

Other Duties

• Perform administrative errands and other business-related tasks as required.
• Undertake any other duties and responsibilities as assigned by the Company from time to time

**Salary and remuneration will be commensurate with the candidate's skills, experience, and qualifications.