Admin Executive - Sin Ming/Sungei Kadut Loop (Company Transport provided)

Trusty Cars Ltd.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Carro, Southeast Asia's largest online used car marketplace, is seeking an Administrative Executive to support the export division in Singapore. You will prepare export documents, deregistration paperwork, and maintain compliant records while coordinating with procurement, sales, and logistics.

This role involves liaising with authorities, updating systems, and assisting overseas buyers and local suppliers on documentation requirements.

Responsibilities

• Prepare and process export documentation including invoices, packing lists, Bills of Lading, and permits.
• Handle vehicle deregistration paperwork and ensure proper filing of relevant certificates.
• Maintain accurate records of all export transactions and compliance documents.
• Liaise with authorities to ensure documentation accuracy and timeliness.
• Coordinate between procurement, sales, and operations for document flow.
• Schedule shipments, inspections, and internal meetings.
• Update internal systems with transaction details and shipment status.
• Generate periodic reports on export volumes and metrics.
• Assist overseas buyers and local suppliers with documentation requirements.

Job description

Carro has carved out a reputation as Southeast Asia’s largest online automotive marketplace. This tech unicorn is a people-centric business with over 4,000 employees in 7 countries who speak 9 languages. Working here, you’ll be part of a diverse, inclusive, team that drives innovation and change, and find a place that supports your growth and development. Visit us at www.carro.co

Why work with Carro?

• Join the region’s largest online automotive marketplace with offices in 6 countries.
• Firsthand experience at reshaping the automotive industry using the latest technologies such as AI and machine learning
• Formal and informal learning and development programmes to support your growth and career progression.
• Comprehensive benefits including medical, insurance and wellbeing.
• Learn from some of the most experienced mentors in the technology and automotive space.
• Meet and interact with colleagues from all around Asia.
• Pursue opportunities to work at departments in other countries and regions.
• Diverse and inclusive working environment with modern workspaces.
• Fun and engaging employee events, initiatives, and celebrations.

The Administrative Executive provides essential administrative and documentation support to the export division, ensuring smooth coordination across procurement, sales, and logistics. This role is critical in handling export paperwork, regulatory documentation, and internal coordination within Singapore’s automotive deregistration and export framework.

Key Responsibilities

1. Documentation & Compliance Support

• Prepare and process export documentation including invoices, packing lists, Bills of Lading, and permits.
• Handle vehicle deregistration paperwork and ensure proper filing of relevant certificates.
• Maintain accurate records of all export transactions and compliance documents.
• Liaise with relevant authorities and agencies to ensure documentation accuracy and timeliness.

2. Administrative Coordination

• Coordinate between procurement, sales, and operations teams for document flow.
• Schedule shipments, inspections, and internal meetings.
• Maintain organized filing systems (digital and physical) for audit readiness.

3. Data Management & Reporting

• Update internal systems with transaction details, inventory movement, and shipment status.
• Generate periodic reports on export volumes, documentation status, and operational metrics.

4. Customer & Vendor Support

• Assist in communication with overseas buyers and local suppliers regarding documentation requirements.
• Respond to general inquiries and provide administrative support to clients when needed.

Founded in 2015, Carro is Southeast Asia's largest online used car marketplace. By offering a trustworthy and transparent experience, Carro transforms the traditional way of buying and selling cars through proprietary pricing algorithms, AI-enabled capabilities, and innovative technological solutions.

Carro holds a strong presence in key markets across Asia Pacific, including Malaysia, Indonesia, and Thailand, and has recently expanded its reach to Japan and Australia. Headquartered in Singapore, the unicorn startup is supported by more than 4,500 employees across Asia-Pacific and has raised over US$1B in debt and equity from Temasek, Softbank Vision Fund and several other sovereign funds. For more information, please visit: www.carro.co