Admin-cum-Documentation Executive

Saitech International Pte Ltd; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

Saitech International in Singapore invites an Admin-cum-Documentation Executive to support export operations. You will prepare export documents according to LC or contract terms, liaise with banks, and coordinate with shipping lines to ensure timely processing.

The role involves tracking document status with clients, resolving discrepancies, and compiling weekly MIS reports to aid operations. Work week is Monday to Friday at Tanjong Pagar, with salary up to SGD 3,500 based on experience.

Qualifications

• 2-3 years of related experience in export documentation or administrative roles.

Responsibilities

• Prepare export documents accurately according to LC or contract requirements.
• Submit documents to banks and coordinate with bank personnel.
• Communicate with clients about export documentation status and issues.
• Coordinate with shipping lines for document collection and shipment tracking.
• Collect documents from banks and shipping lines, analyze discrepancies.
• Prepare weekly and monthly MIS reports to support operations.
• Perform adhoc administrative tasks to support export and office operations.

Skills

Export documentation

Administrative tasks

Job description

Our client deals with agro products like edible oil, bean, etc.

They have an immediate requirement for a Admin-cum-Documentation Executive.

The right candidate is expected to support export operations by preparing and managing export documentation, coordinating with banks and shipping lines, and performing administrative duties to ensure smooth transaction flow and compliance.

Responsibilities

• Prepare export documents accurately according to Letters of Credit (LC) or contract requirements to ensure compliance and timely processing
• Submit documentation to banks and coordinate with bank personnel to facilitate clearing and payment processes
• Communicate proactively with clients to follow up on export documentation status and resolve issues promptly
• Coordinate with shipping lines to arrange document collection and shipment tracking for efficient logistics management
• Collect documents from shipping lines and banks, analyze discrepancies, and take necessary corrective actions to maintain process integrity
• Compile and prepare weekly and monthly Management Information System (MIS) reports to support operational monitoring and decision-making
• Perform adhoc administrative tasks to support export and office operations as needed

Preferred competencies and qualifications

• 2-3 years of related experience in export documentation or administrative roles preferred but candidates with less experience may be trained

Other Information

• Work week: Monday to Friday
• Work location: Tanjong Pagar
• Salary: Up to SGD 3,500, negotiable based on experience

Job posted by

Bhanu Rajan

EA Regn No R1106079

Saitech International