Administrative executive

ELEVATED BLOSSOM AESTHETICS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

ELEVATED BLOSSOM AESTHETICS PTE. LTD. seeks an organised Accounts/Administrative Assistant to manage financial transactions, invoicing, and vendor communications in Singapore. You will handle accounts receivable and payable, data entry, and support purchasing and inventory control while coordinating deliveries and responding to customer inquiries via phone and WhatsApp.

The role involves general office duties, documentation filing, and assisting daily operations within a small team environment.

Qualifications

• Experience with A/R and A/P processes and reconciliation.
• Comfort with data entry and maintaining organized records.
• Customer communication via calls and messages.
• Exposure to purchasing and inventory management is a plus.

Responsibilities

• Prepare quotations and invoices to support sales and billing processes.
• Manage Accounts Receivable and Accounts Payable to maintain accurate financial records.
• Perform data entry and filing to organize and maintain documentation.
• Respond promptly to customer enquiries via phone and WhatsApp to provide information and support.
• Coordinate delivery schedules to ensure timely receipt and dispatch of goods.
• Assist with purchasing and inventory management to support stock availability.
• Perform general administrative duties to support daily operations.

Skills

Accounts receivable

Accounts payable

Data entry

Customer service

Purchasing

Inventory management

Administrative tasks

Quotations & invoices

Job description

Job Summary

You will handle financial transactions, coordinate deliveries, and support purchasing and administrative tasks.

Responsibilities

• Prepare quotations and invoices to support sales and billing processes
• Manage Accounts Receivable and Accounts Payable to maintain accurate financial records
• Perform data entry and filing to organize and maintain documentation
• Respond promptly to customer enquiries via phone and WhatsApp to provide information and support
• Coordinate delivery schedules to ensure timely receipt and dispatch of goods
• Assist with purchasing and inventory management to support stock availability
• Perform general administrative duties to support daily operations