Administrative Executive

MEDIACOMZ INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic company in Singapore is seeking an Administrative Executive to help coordinate events and manage stakeholder communication. This role involves planning logistic operations for conferences and actively maintaining communication with clients and partners. The ideal candidate has 2-5 years of administrative experience, particularly in events or media. They should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office, all while thriving in a fast-paced environment.

Benefits

Collaborative work environment

Opportunities for growth and learning

Exposure to international partners

Qualifications

• 2–5 years of administrative experience, preferably in events or media.
• Strong organisational and communication skills.
• Ability to work independently and prioritize tasks.

Responsibilities

• Assist in planning and executing events and conferences.
• Maintain communication with clients and partners.
• Draft official correspondence and maintain contact databases.

Skills

Excellent time management

Multitasking

Interpersonal communication

Attention to detail

Problem-solving mindset

Education

Diploma in Business Administration or equivalent

Tools

Microsoft Office

Job description

Role Overview

We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment — this role is for you.

Key Responsibilities

1. Event & Project Coordination

• Assist in planning, preparation, and execution of events, conferences, and masterclasses.
• Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly.
• Manage registration lists, speaker communication, and event documentation.
• Support on-site operations during events, including registration, hospitality, and logistics troubleshooting.

2. Stakeholder Communication

• Maintain communication with clients, partners, and internal teams.
• Draft and format official correspondence, proposals, and reports as required.
• Maintain contact databases of clients, sponsors, speakers, and media partners.

Key Competencies

• Excellent time management and multitasking abilities.
• Strong interpersonal and communication skills.
• High attention to detail, accuracy, and discretion.
• Adaptability and problem-solving mindset.
• Professionalism, integrity, and initiative.

Requirements

• Diploma in Business Administration, Management, or equivalent experience.
• 2–5 years of administrative experience, preferably in events, media, or maritime-related fields.
• Excellent organisational and communication skills, with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask, prioritise, and work independently in a fast-paced setting.
• Positive attitude, team-oriented, and service-driven.

What We Offer

• A collaborative and supportive work environment.
• Opportunities to grow and learn within the events and maritime industries.
• Exposure to high-level conferences and international partners.