Administrative cum HR Executive

VENGINEERS CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

VENGINEERS CONSULTANCY PTE. LTD. is seeking an Administrative cum HR Executive to support back-office operations and HR functions.

The role reports to the General Manager and Managing Director, demanding high professionalism, strong organisation, and multi-tasking capabilities. The successful candidate will manage Singapore office administration, recruitment, payroll, permits, and ISO documentation, while maintaining compliance and effective communication with Malaysia teams.

Qualifications

• Diploma or A-level in a relevant field.
• At least 3 years of experience in a related role.
• Able to work under pressure, outside normal hours if required.
• Positive, independent with good interpersonal and organizational skills.
• Experience in Singapore construction/civil consultancy is a plus.

Responsibilities

• Manage Singapore office operations including procurement, logistics, IT assets and coordination with Malaysia team.
• Reception duties and front-desk engagement with clients visiting the office.
• Oversee recruitment, onboarding, training and offboarding processes.
• Handle payroll and staff income tax filing.
• Manage permit applications in Singapore and Malaysia as required.
• Support performance appraisal processes and provide staff feedback.
• Maintain up-to-date employee records and ISO documentation.
• Handle employee grievances confidentially and maintain leave administration.
• Monitor HR practices and government policies; provide management with benchmarks.
• Conduct annual compliance and ISO briefings.
• Assist with ad hoc duties as assigned.

Skills

Organisational skills

Communication

HR compliance

Problem solving

Confidentiality

Education

A-level

Diploma in HR/Business Admin

Tools

Payroll systems

Job description

Benefit Highlights

• 13th month and Performance Bonus

• Medical and Dental Benefits

• Flexible Benefits

• Clear Career Progression

About the role

The Administrative cum HR Executive will report directly to the General Manager and/or Managing Director, providing support for the Group's back-office functions. This position requires a high level of professionalism, strong organisational skills, and the ability to manage a variety of tasks efficiently.

Job Scope

The scope of work includes but is not limited to:

1. Administrative Duties

• Singapore Office Management which include but not limited to procurement, logistics, maintenance of IT assets and other company assets in the company and coordinating between Singapore management and Malaysia team.

• Reception duties – answering of calls and first point of engagement with clients visiting the office.
  

2. Talent Development Duties

• Recruitment, onboarding, training and offboarding

• Payroll and staff annual income tax filing

• Handle permit applications in Singapore and Malaysia as required

• Organise and support the performance appraisal process, including providing feedback to staff.

• Maintain proper, accurate, and up-to‑date documentation of employee records, training logs, interview notes, and appraisal files to ensure successful ISO audits.

• Manage employee grievances professionally and confidentially

• Oversee leave administration and ensure compliance with company policies.

• Keep abreast of HR practices, government manpower policies, market salary trends, and competitive benchmarks, and provide recommendations to senior management

• Conduct annual briefing on compliance and ISO

• Familiarity with Malaysia Employment Law and system will be an advantage

• Other ad hoc duties as assigned

Requirements:

• Candidate must possess at least A-level or Diploma in Accountancy / Business Administration / Quantity Surveying / HR or equivalent.

• At least 3 Year(s) of working experience in the related field is preferred.

• Able to work under pressure and work beyond normal working hours and on weekends/public holidays if required

• Positive and independent individual with good interpersonal, communication andorganizational skill

• Meticulous, organise, independent and prudent in handling confidential information

• Experience in working in Singapore construction company or civil and structural consultancy company would be an advantage.