Administrative Coordinator — Open Office & Work-Life Balance

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 34,000 - 42,000; Full time

Job summary

ES RECRUITMENT PTE. LTD. is seeking an organized Administrative Assistant to support daily office operations in Singapore. You will handle communications, scheduling, document preparation, and administrative tasks to help senior management achieve organizational goals.

The role covers meeting coordination, minutes, travel arrangements, event support, and maintaining filing systems. Fresh graduates are welcome; training will be provided and a collaborative team environment is offered.

Qualifications

• Excellent organizational and time-management skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision and as part of a team.
• Entry-level candidates and fresh graduates are welcome; training provided.

Responsibilities

• Provide day-to-day administrative and clerical support to ensure smooth and efficient office operations.
• Handle general office duties, including answering phone calls, responding to emails, and managing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Prepare meeting agendas, take accurate minutes, and distribute relevant documents and follow-up actions.
• Assist in organizing company events, conferences, meetings, and training sessions.
• Maintain accurate, organized filing systems (electronic and physical).
• Prepare, edit, format, and organize documents, reports, presentations, and other materials.
• Provide administrative support to senior management (calendar management, meeting coordination, follow-up).
• Assist with preparing reports, spreadsheets, presentations for meetings and activities.
• Conduct basic research and compile data for projects and reports.
• Coordinate administrative matters with internal departments, vendors, stakeholders.
• Perform other administrative duties and ad-hoc tasks.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Independent work

Team collaboration

Education

Diploma or higher

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

ES RECRUITMENT PTE. LTD. is seeking an organized Administrative Assistant to support daily office operations in Singapore. You will handle communications, scheduling, document preparation, and administrative tasks to help senior management achieve organizational goals.

The role covers meeting coordination, minutes, travel arrangements, event support, and maintaining filing systems. Fresh graduates are welcome; training will be provided and a collaborative team environment is offered.