Administrative Coordinator

Hong Tong Engineering Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Hong Tong Engineering Pte Ltd is seeking an organised administrator to support the operations team in Singapore. The role covers office operations, records management, and coordination with suppliers for tools and materials.

You will work with engineers on document control and reporting, ensuring compliance with health and safety and quality standards. On-the-job training is provided for 1-2 years experience candidates.

Qualifications

• 1-2 years of experience in an administrative role.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills; high accuracy.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage daily office operations, including answering phones and correspondence.
• Maintain records, files, and databases related to engineering projects.
• Coordinate with suppliers for tools, components, supplies, and materials.
• Support engineering with document control and reporting.
• Ensure compliance with policies, health and safety regulations, and quality standards.
• Communicate with clients and suppliers regarding orders, deliveries and documentation.

Skills

MS Office

Organizational skills

Multitasking

Independent worker

Job description

Be a vital part of Hong Tong Engineering Pte Ltd's operations team, supporting engineering projects through effective coordination, documentation, and communication. This role offers hands‑on exposure, diverse responsibilities, and the chance to grow in a stable, supportive engineering environment where your work makes a real impact. Ideal for someone who enjoys responsibility, variety, and a supportive SME environment that values initiative, reliability, and growth.

Job Description

• Manage daily office operations, including answering phones, and handling correspondence.
• Maintain accurate records, files, and databases related to engineering projects.
• Coordinate with suppliers and vendors for ordering tools, components, supplies and materials.
• Support engineer with document control and reporting.
• Ensure compliance with company policies, workplace health and safety regulations and quality control standards.
• Communicate with clients and suppliers regarding orders, deliveries and documentation.

Requirements

• 1-2 years of experience in an administrative role, preferably in an engineering or construction settings. On-the-job training will be provided.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills with attention to detail and high level of accuracy.
• Ability to work independently in a fast-paced environment.

Other information

• Location: Senoko Drive, Woodlands (North area)
• Working Hours: Monday - Thursday (8.30am - 6.30pm), Friday (8.30am - 5.30pm)
• Salary will be commensurate with experiences and suitability

Resumes please INCLUDE

• Personal particulars
• Educations background
• Previous jobs and reasons for leaving
• Current and expected salary
• Date of availability / Notice period
  

We regret that only shortlisted applicants will be notified.