Administrative Assistant #Woodlands

Greensafe International Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Greensafe International Pte Ltd in Singapore is seeking a capable admin assistant to support teaching staff, students, and parents, and to assist with course and test centre operations. You will verify candidates for assessments, handle inquiries, and manage the issuance of documents.

The role also involves counter duties, receipt and dispatch of materials, room-key management, liaising with Facilities, updating CMS content, and coordinating refreshments for classes.

Qualifications

• Proficient in MS Office (Word, Excel, Email).
• Good call handling and basic record-keeping ability.
• Strong communication and interpersonal skills.
• Excellent customer service mindset.

Responsibilities

• Support teaching/admin staff by providing information to students, parents, and the public.
• Provide admin support for short courses and test centre operations (verification of candidates for assessments).
• Assist with issuance of items/documents; handle walk-in inquiries and emails.
• Handle receipt and dispatch of printed notes, stationery, products, refreshments.
• Perform daily upkeep of counter cleanliness.
• Manage and document issuance of room keys; open/lock classrooms.
• Liaise with Facilities Management for classroom upkeep.
• Support coordination and delivery of refreshments for classes.
• Update digital display panels via content management system.
• Other ad-hoc duties as assigned.

Skills

MS Office

Call handling

Record-keeping

Communication

Interpersonal skills

Customer service

Job description

Working hour

• Mon to Fri: 8 am to 8 pm
• Sat: 8 am to 1 pm

Key Roles

• Support teaching/admin staff by providing information to students, parents, and public
• Provide admin support for short courses and test centre operations (verification of candidates for assessments)
• Assist with issuance of items/documents; handle walk-in enquiries and emails
• Handle receipt and dispatch of printed notes, stationery, products, refreshments
• Perform daily upkeep of counter cleanliness
• Manage and document issuance of room keys; open/lock classrooms
• Liaise with Facilities Management for classroom upkeep
• Support coordination and delivery of refreshments for classes
• Update digital display panels via content management system
• Other ad-hoc duties as assigned

Requirements

• Preferably at least 3 years' relevant experience
• Proficient in MS Office (Word, Excel, Email), call handling, basic record-keeping
• Strong communication and interpersonal skills
• Good customer service skills