Admin Support Officer - Woodlands

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. is seeking a client-facing Admin–Facilities Assistant for a 2-year contract to support classroom operations and reception duties in a school environment.

You will manage registrations, equipment, upkeep of digital displays, stock and furniture handling, and ensure safety measures; Mandarin knowledge is a plus.

Qualifications

• Experience in customer service and admin support.
• Ability to handle walk-in enquiries from English-speaking students/parents/vendors.
• Basic Mandarin is an advantage.

Responsibilities

• Opening / Closing of classrooms.
• Customer service and reception manning.
• Registration and validation of candidates undertaking assessments.
• Equipment maintenance and management.
• Updating of digital screens.
• Management of keypress.
• Overall premises orderliness.
• Safe management measures as mandated by government authorities.
• Other administrative support duties.

Skills

Customer service

Administrative support

Communication skills

Initiative

Independent work

Mandarin (basic)

Microsoft Office

Content platform upload

Tools

Microsoft Excel

Word

Email

Content platform

Job description

Contract Period: 2 years with an option to extend the contract foranother year. Tentative commencement date of period contract is Nov 2026

Working hours:
Mondays to Fridays: 8.00am to 8.00pm (2 shifts), Saturdays: 8.00am to 1.00pm, Sundays and Public Holidays: closed.

Scope of services:
a)Opening / Closing of classrooms
b)Customer service and reception manning
c)Registration and validation of candidates undertaking assessments
d)Equipment maintenance and management
e)Updating of digital screens
f)Management of keypress
g)Overall premises orderliness
h)Safe management measures as mandated by relevant government authorities
i)Other administrative related support duties

Experience:
Preferably with at least 3 years of experience in providing customer service and admin support
Prior experience in a school environment is an advantage
Able to handle walk-in enquiries from English speaking students/ parents/ vendors. Basic knowledge of Mandarin would be an advantage
Prior experience in upload and schedule of content into digital display panels via content platform
Experience in handling logistical matters including but not limited to stocking, shelving, movement of classroom furniture, operating of operable wall

Skills:
Proficient in office and IT systems, including but not limited to Microsoft Office applications (Word, Excel and Email), call handling, and basic record-keeping
Possess strong communication and interpersonal skills
High level of initiative and able to work independently
Good customer service skills