Administrative Assistant (Procurement & Operations) #HDCC

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a meticulous administrator to support procurement and operations in our Singapore office. You will handle requisitions, POs, goods receipts, and liaise with vendors and on-site teams to ensure timely processing.

You will compile reports, extract statistics, and assist with maintenance contracts and administrative duties, requiring strong Excel skills and attention to detail.

Qualifications

• Proficiency in Microsoft Excel with data management and reporting skills.
• SAP experience is preferred and procurement process knowledge is a plus.
• Strong organizational skills and attention to detail.
• Good coordination and communication with vendors and stakeholders.

Responsibilities

• Manage procurement transactions: purchase requisitions, purchase orders, goods receipts, and timely submission of supporting documents to Finance Shared Services.
• Coordinate with vendors and on-site teams on procurement activities and service-related matters.
• Prepare approval papers for preventive maintenance contracts and monitor maintenance schedules with vendors.
• Assist in compiling and preparing statistical, financial and management reports for operational review.
• Extract monthly statistics from the Radiology Information System (RIS) and coordinate with reading centres on billing matters and monthly financial reports.
• Handle telephone calls, general enquiries and administrative requests professionally.
• Maintain an organised filing system for radiography, administrative and operational documents and records.
• Coordinate document dispatches between headquarters and branch teams.
• Manage meeting room bookings and scheduling arrangements.
• Support additional administrative and operational duties as assigned.

Skills

Excel proficiency

Tools

SAP

Job description

What You'll Be Doing

• Manage procurement transactions, including purchase requisitions, purchase orders, goods receipts and timely submission of supporting documents to Finance Shared Services.
• Coordinate with vendors and on-site teams on procurement activities and service-related matters.
• Prepare approval papers for preventive maintenance contracts and monitor maintenance schedules with vendors.
• Assist in compiling and preparing statistical, financial and management reports for operational review.
• Extract monthly statistics from the Radiology Information System (RIS) and coordinate with reading centres on billing matters and monthly financial reports.
• Handle telephone calls, general enquiries and administrative requests professionally.
• Maintain an organised filing system for radiography, administrative and operational documents and records.
• Coordinate document dispatches between headquarters and branch teams.
• Manage meeting room bookings and scheduling arrangements.
• Support additional administrative and operational duties as assigned.

What We're Looking For

• Proficiency in Microsoft Excel, with the ability to manage data and prepare reports accurately.
• SAP experience and familiarity with procurement processes will be an advantage.
• Strong organisational skills and attention to detail, with the ability to manage multiple administrative tasks efficiently.
• Good coordination and communication skills when liaising with vendors and internal stakeholders.
• A proactive and dependable approach to supporting day-to-day operations.