Admin Assistant / Executive Associate (Healthcare) | 3 Months Contract to Perm #HBY

Recruit Express Pte Ltd; Singapore; On-site; SGD 28,000 - 33,000; Full time

Job summary

Recruit Express Pte Ltd is hiring an Admin Assistant / Executive Associate (Healthcare) to support procurement, financial documentation and general admin duties at our Novena office. The position is a 3 months contract convertible to permanent, with 5-day weeks and office hours.

The role involves handling purchase requisitions, supplier liaison, reporting, document control and meeting room coordination, requiring strong organizational skills and proficiency in Microsoft Office.

Qualifications

• Diploma in Business Administration, Finance or related discipline.
• Prior admin/procurement/operations support or finance administration experience preferred.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Experience handling purchase orders, invoices or financial documentation beneficial.
• Strong administrative, organisational and coordination skills.
• Meticulous and detail-oriented with good time management.
• Good verbal and written communication skills.

Responsibilities

• Handle procurement processes, including raising Purchase Requisitions, Purchase Orders and processing Goods Receipts.
• Ensure timely submission of procurement and financial documents to Finance Shared Services.
• Liaise with vendors and internal departments on procurement and service-related matters.
• Prepare approval documents for preventive maintenance contracts and track maintenance schedules.
• Assist in preparing statistical, financial and management reports.
• Extract monthly statistics from the RIS and coordinate monthly billing with relevant departments.
• Handle telephone enquiries and provide general administrative support.
• Maintain accurate filing and documentation of administrative and operational records.
• Coordinate document dispatch between headquarters and branch locations.
• Manage meeting room bookings and other office administrative matters.
• Perform other ad hoc duties as assigned.

Skills

Administrative Skills

Procurement

Operations Support

Finance Administration

Microsoft Excel

Microsoft Word

Education

Diploma in Business Administration, Finance or related discipline

Tools

Microsoft Office

Job description

Recruit Express will never request for your Singpass details in our recruitment process. Please contact us at 6732 6006 or email to [e-mail] if you are unsure if it is a scam.

Admin Assistant / Executive Associate (Healthcare) | 3 Months Contract to Perm #HBY

We are hiring under Recruit Express headcount and you will be deployed to:

Location: Novena
Salary: $2,500 – $3,000/month
Contract Duration: 3 Months (Convertible to Perm)
Working Hours: 5 Days / Office Hours

Job Responsibilities:

Handle procurement processes, including raising Purchase Requisitions, Purchase Orders and processing Goods Receipts.

Ensure timely submission of procurement and financial documents to Finance Shared Services.

Liaise with vendors and internal departments on procurement and service-related matters.

Prepare approval documents for preventive maintenance contracts and track maintenance schedules.

Assist in preparing statistical, financial and management reports.

Extract monthly statistics from the Radiology Information System (RIS) and coordinate with relevant departments on monthly billing.

Handle telephone enquiries and provide general administrative support.

Maintain accurate filing and documentation of administrative and operational records.

Coordinate document dispatch between headquarters and branch locations.

Manage meeting room bookings and other office administrative matters.

Perform other ad hoc duties as assigned.

Requirements:

Minimum Diploma in Business Administration, Finance or a related discipline.

Prior experience in administration, procurement, operations support or finance administration is preferred.

Proficient in Microsoft Office applications, particularly Excel and Word.

Experience in handling purchase orders, invoices or financial documentation would be beneficial.

Strong administrative, organisational and coordination skills.

Meticulous and detail-oriented with good time management skills.

Good verbal and written communication skills.