Admin Assistant (Procurement & Operations) #HDCC

Recruit Express Pte Ltd; Singapore; Presencial; SGD 33 000 - 47 000; Tempo integral

Resumo da oferta

Recruit Express Pte Ltd in Singapore is seeking a detail-oriented administrator to support procurement and operations within the radiology sector. You will manage requisitions, POs, goods receipts, and maintain filing systems while coordinating with vendors and on-site teams.

This role also involves preparing maintenance contract papers, generating operational reports, extracting RIS statistics, handling inquiries, and coordinating document dispatches between HQ and branches.

Qualificações

• Proficiency in Microsoft Excel, with the ability to manage data and prepare reports accurately.
• SAP experience and familiarity with procurement processes will be an advantage.
• Strong organisational skills and attention to detail.
• Good coordination and communication skills when liaising with vendors and internal stakeholders.
• A proactive and dependable approach to supporting day-to-day operations.

Responsabilidades

• Manage procurement transactions: purchase requisitions, purchase orders, goods receipts, and supporting docs.
• Coordinate with vendors and on-site teams on procurement activities.
• Prepare approval papers for preventive maintenance contracts and monitor schedules.
• Assist in compiling statistical, financial and management reports for operational review.
• Extract monthly statistics from RIS and coordinate with reading centres on billing and reports.
• Handle phone calls, enquiries and administrative requests professionally.
• Maintain an organised filing system for radiography, admin and operational documents.
• Coordinate document dispatches between headquarters and branch teams.
• Manage meeting room bookings and scheduling arrangements.
• Support additional administrative and operational duties as assigned.

Conhecimentos

Microsoft Excel

Organisational skills

Coordination and communication

Proactive and dependable

Ferramentas

SAP

Descrição da oferta de emprego

What You'll Be Doing

• Manage procurement transactions, including purchase requisitions, purchase orders, goods receipts and timely submission of supporting documents to Finance Shared Services.
• Coordinate with vendors and on-site teams on procurement activities and service-related matters.
• Prepare approval papers for preventive maintenance contracts and monitor maintenance schedules with vendors.
• Assist in compiling and preparing statistical, financial and management reports for operational review.
• Extract monthly statistics from the Radiology Information System (RIS) and coordinate with reading centres on billing matters and monthly financial reports.
• Handle telephone calls, general enquiries and administrative requests professionally.
• Maintain an organised filing system for radiography, administrative and operational documents and records.
• Coordinate document dispatches between headquarters and branch teams.
• Manage meeting room bookings and scheduling arrangements.
• Support additional administrative and operational duties as assigned.

What We're Looking For

• Proficiency in Microsoft Excel, with the ability to manage data and prepare reports accurately.
• SAP experience and familiarity with procurement processes will be an advantage.
• Strong organisational skills and attention to detail, with the ability to manage multiple administrative tasks efficiently.
• Good coordination and communication skills when liaising with vendors and internal stakeholders.
• A proactive and dependable approach to supporting day-to-day operations.