Administrative Assistant (Order Processing & Logistics)

Search Personnel Pte Ltd; Singapore; On-site; SGD 31,248 - 33,480; Full time

Benefits offered by this job

Discretionary Performance Bonus

14 Days Annual Leave

Job summary

Search Personnel Pte Ltd is seeking an Administrative Assistant specializing in Order Processing and Logistics to join our biotechnology team at Commonwealth. You will manage orders from receipt to delivery, prepare documentation, and coordinate with suppliers and freight providers.

The role requires basic MS Excel/Word/Outlook skills and at least O/ A levels, with a permanent, full-time position and a competitive salary including a discretionary bonus and leave benefits.

Qualifications

• Minimum 'O'/'A' levels.
• Basic Microsoft Excel, Word and Outlook proficiency.

Responsibilities

• Process and monitor customer orders from receipt through delivery.
• Prepare and maintain sales-order and delivery documentation.
• Coordinate with the sales support team on after-sales service activities.
• Place and follow up on purchase orders with suppliers.
• Record and monitor incoming and outgoing stock movements.
• Coordinate deliveries and maintain accurate inventory records.
• Liaise with freight forwarders and logistics providers to arrange import and export shipments.
• Follow up on shipment schedules, documentation and delivery status.
• Maintain accurate records in the company’s order-management or ERP system.
• Perform other reasonable ad hoc duties as assigned.

Skills

Order processing

Logistics coordination

Inventory management

ERP systems

Education

O / A levels

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP software

Job description

Job Details

• Position : Administrative Assistant (Order Processing & Logistics)
• Location : Commonwealth
• Working hours : Monday to Friday (9am – 6pm)
• Salary (commensurate with experience) : S$2,800–S$3,000 + Discretionary Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Biotechnology

Main Responsibilities

• Process and monitor customer orders from receipt through delivery.
• Prepare and maintain sales-order and delivery documentation.
• Coordinate with the sales support team on after-sales service activities.
• Place and follow up on purchase orders with suppliers.
• Record and monitor incoming and outgoing stock movements.
• Coordinate deliveries and maintain accurate inventory records.
• Liaise with freight forwarders and logistics providers to arrange import and export shipments.
• Follow up on shipment schedules, documentation and delivery status.
• Maintain accurate records in the company’s order-management or ERP system.
• Perform other reasonable ad hoc duties as assigned.

Requirements

• Minimum ‘O’/ ‘A’ levels.
• Basic Microsoft Excel, Word and Outlook proficiency.