Administrative Assistant Job Available - Apply Now (For Malaysians)

The Elite Job; Singapore; On-site; SGD 33,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Annual performance bonus

Health and medical insurance

Paid annual and medical leave

Professional development

Modern office environment

Job summary

The Elite Job in Singapore seeks an Administrative Assistant to join a dynamic team. You will provide comprehensive administrative support to management and departments, coordinate daily schedules, and prepare reports with accuracy.

The role requires strong communication, organization, and discretion in handling confidential information. You will liaise with clients and vendors, arrange travel, manage office supplies, and assist in events and meetings.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, or related field.
• Fluent in English and Bahasa Malaysia (written and verbal).
• Proficiency in Microsoft Office Suite and other office software.
• Excellent organizational and multitasking abilities.
• High level of discretion with confidential information.

Responsibilities

• Provide comprehensive administrative support to management and various departments.
• Manage and coordinate daily schedules, meetings, and appointments.
• Prepare reports, presentations, and correspondence with accuracy and professionalism.
• Maintain and organize physical and digital filing systems to ensure easy access to critical documents.
• Liaise with internal and external stakeholders, including clients, vendors, and partners.
• Handle travel arrangements, including flight bookings, accommodations, and itineraries.
• Oversee office supplies inventory and place orders when necessary.
• Assist in organizing company events, meetings, and training sessions.
• Manage incoming calls, emails, and general office correspondence in a timely and efficient manner.
• Perform other administrative tasks as required by the management team.

Job description

Job Summary

The Elite Job is seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This role is essential in supporting daily office operations, coordinating schedules, and ensuring smooth internal processes. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks in a fast-paced environment. If you are passionate about providing top-notch administrative support and enjoy working as part of a collaborative team, we would love to hear from you.

Key Responsibilities

• Provide comprehensive administrative support to management and various departments.
• Manage and coordinate daily schedules, meetings, and appointments.
• Prepare reports, presentations, and correspondence with accuracy and professionalism.
• Maintain and organize physical and digital filing systems to ensure easy access to critical documents.
• Liaise with internal and external stakeholders, including clients, vendors, and partners.
• Handle travel arrangements, including flight bookings, accommodations, and itineraries.
• Oversee office supplies inventory and place orders when necessary.
• Assist in organizing company events, meetings, and training sessions.
• Manage incoming calls, emails, and general office correspondence in a timely and efficient manner.
• Perform other administrative tasks as required by the management team.

Required Skills and Qualifications

• Diploma or Bachelors degree in Business Administration, Management, or related field.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• High level of discretion when handling confidential information.
• Ability to work independently as well as collaboratively within a team.

Experience

• Minimum of 2 years of experience in an administrative or office support role, preferably in a corporate setting.
• Prior experience working with senior executives or management teams is an added advantage.

Working Hours

• Monday to Friday: 9:00 AM to 6:00 PM
• Occasional overtime may be required based on business needs.

Knowledge, Skills, and Abilities

• Strong interpersonal skills with the ability to interact professionally with diverse teams and stakeholders.
• Ability to prioritize tasks and manage time efficiently under tight deadlines.
• Familiarity with office management procedures and standard operating practices.
• Proactive attitude with a willingness to take initiative and solve problems.
• Adaptable and resourceful in a fast-paced, evolving work environment.

Benefits

• Competitive salary package.
• Annual performance bonus.
• Health and medical insurance.
• Paid annual and medical leave.
• Professional development and training opportunities.
• Positive and collaborative company culture.
• Modern and comfortable office environment.

Why Join The Elite Job?

At The Elite Job, we value talent, dedication, and innovation. We are committed to fostering a supportive and inclusive work culture where employees can thrive and grow their careers. Joining our team means being part of a reputable company that values personal and professional development while recognizing and rewarding hard work. You will have the opportunity to work with experienced professionals and make a real impact on our success.