Administrative Assistant for Music & Dance Studio

MADDSPACE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading performing arts studio in Singapore is seeking a responsible Studio Administrator to assist in daily operations. The role involves managing administrative activities, providing clerical support, and ensuring a welcoming environment for guests. Candidates should be organized, self-motivated, and proficient in MS Office. Having relevant experience in an educational setting is an advantage. This position offers an opportunity to contribute to the smooth operation of a vibrant arts studio.

Qualifications

• Self-motivated and positive attitude.
• Ability to multi-task and work independently in a fast-paced environment.
• Relevant working experience of at least 2 to 3 years in an educational center.

Responsibilities

• Coordinate and assist in daily general administration.
• Perform clerical duties and manage office supplies.
• Handle telephone calls and messages professionally.
• Provide simple HR and accounting support.

Skills

Organizational skills

Multi-tasking

Proficiency in MS Office

Communication skills

Job description

MADDspace is one of Singapore's Top Performing Arts Studio providing Music & Dance classes for Kids and Youth. We are looking for a responsible Studio Administrator to assist in the studio's day-to-day operations.

Your primary jobscope will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. As an administrative assistant, you should be highly organized and able to multitask with ease.

Responsibilities

• Coordinate and assist in the day-to-day general administration and operational matters
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning and handling courier services etc
• Receptionist duties
• Attend to all guests in a prompt, friendly and professional manner
• Handle all telephone calls and messages in a timely and professional manner
• Manage the inventories of office supplies and operations supplies
• Oversee office housekeeping and maintain a clean office environment
• Provide simple HR and accounting support
• Ensure all accounting documents and records are properly filed and well-maintained.
• Maintain client database, opening and closing of files
• Assist with other ad-hoc duties as required from time to time.
• Any other ad-hoc administrative duties assigned by the company

Requirements

• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to multi-task, prioritise and work independently in a fast-paced environment
• Proficiency in MS Office Applications (Excel, Words & PowerPoint)
• Relevant working experience of at least 2 to 3 years in a educational centre is an advantage