Administrative Assistant (Banking Experience)

CAREER STORY PTE. LTD.; Singapore; On-site; SGD 47,000 - 69,000; Full time

Job summary

CAREER STORY PTE. LTD. in Singapore seeks an Office Administrator to support the Head/s by coordinating and managing all administrative tasks for the department, including document preparation, meeting coordination, and handling correspondence.

The role requires professionalism and discretion in handling sensitive information. You will assist with operations-related duties, track MIS submissions, arrange venues and logistics for meetings, manage filing and communications, and support HR

Qualifications

• Experience providing executive administrative support and coordinating office operations.
• Ability to prepare, edit, and format documents and presentations.
• Strong organizational skills with attention to detail and discretion.

Responsibilities

• Serve as central liaison for the department and manage the office flow.
• Prepare, edit, and encode documents and presentation materials.
• Monitor MIS submissions from units to ensure timely delivery.
• Schedule and coordinate meetings, venues, equipment, and logistics.
• Manage all correspondence: drafting, sorting, distributing, recording, and releasing memos.
• Support HR administrative tasks for department operations.
• Process requisitions for supplies and company giveaways efficiently.
• Maintain filing system and assist with leaves and duty handovers.
• Support routine branch operations tasks and other related duties.

Skills

Office admin

Meeting coordination

Document handling

MIS reporting

Communication

Tools

MS Office

PowerPoint

Excel

Job description

This is a perm role for one of our client in the banking sector

Job Scope

This role supports the Head/s by coordinating and managing all administrative tasks for the department/unit, including document preparation, meeting coordination, correspondence handling

Assisting with operations-related duties assigned by the Chief Executive.

Job Description

• Serve as the central liaison and point of contact for the department, business unit, or office
• Prepare, edit, and encode documents and presentation materials as requested by the Chief Executive
• Monitor and track submission of MIS reports from various units to ensure timely delivery
• Schedule and coordinate appointments and meetings, including arranging venues, equipment, logistics, and refreshments
• Manage all incoming and outgoing correspondences by drafting, finalizing, sorting, distributing, recording, and releasing memos and documents
• Assist with HR-related administrative tasks to support department operations
• Process requisitions for supplies and company giveaways efficiently
• Prepare and distribute company-related materials for the unit as needed
• Perform photocopying and faxing of documents upon request
• Handle all incoming and outgoing telephone calls professionally
• Receive, screen, and assist visitors to maintain a welcoming office environment
• Monitor and track phone expenses to support budget management
• Record and manage notices of absence from department/unit employees
• Organize and maintain the office filing system to ensure easy retrieval of documents
• Schedule employee leaves and coordinate duty handovers during absences
• Support routine branch operations tasks to maintain smooth workflow
• Perform other related duties as assigned to support department and executive needs

We regret to inform you that only shortlisted candidates will be notified. By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.