Administrative Assistant (1 year contract)

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore seeks a candidate for a role providing essential administrative support for daily office operations. Responsibilities include handling accounts payable, managing incoming calls, and assisting with HR-related tasks. Candidates should have a NITEC or Diploma, along with 2 years of experience in Accounts and Office Administration. The successful applicant must exhibit strong communication skills and proficiency in Microsoft Office.,

Qualifications

• Minimum 2 years relevant work experience in Accounts and Office Administration.
• Capable of multi-tasking and working under tight deadlines.

Responsibilities

• Provide general administrative support to daily office operations.
• Assist with general office admin tasks including managing calls and office upkeep.
• Handle Accounts Payable & Accounts Receivable.
• Assist in preparation of various HR letters.
• Support order processing activities.

Skills

Communication skills

Proficiency in Microsoft Office

Multi-tasking

Education

NITEC or Diploma in any discipline

Job description

Job Responsibilities

• Provide general administrative support to daily Office operations.
• Assist with general office admin/facility tasks, managing of incoming calls, office upkeeping, meet and greet, escort guests to the meeting rooms, and helping with beverages, general courier and despatch arrangements.
• Sort and distribute incoming physical mails.
• Verify reimbursement claims, allowances, and entitlements.
• Coordinate with banks on month end salary submission.
• Handle some Accounts Payable & Accounts Receivable.
• Arrange for pre-employment checkup with appointed clinics.
• Assist in preparation of new joiner welcome pack and maintenance of employee handbook.
• Updating and endorsing dental claims.
• Assist in preparation of various HR letters, visa letters, employment certifications, immigration letters etc
• Handle IT management with outsource service provider.
• Assists the Managing Director with travel and expense reimbursement submissions.
• Handling general sales inquiries and generate simple quotations.
• Monitor open orders under appointed accounts and coordinate internal follow-ups to ensure on‑time delivery and customer updates.
• Support order processing activities, including checks on purchase orders, order entry, and internal coordination to ensure accuracy.
• Coordinate logistics‑related matters such as delivery schedules, packing lists, and shipment documents with internal teams.

Job Requirements

• NITEC or Diploma in any discipline.
• 2 years relevant work experience in Accounts and Office Administration.
• Able to multi‑task and work under tight deadlines.
• Good communication skills and proficient in Microsoft Office.

Aaron Teo Yiau Bing (CEI No. R1103712) Contact Number: 6786 0100 Recruit Express Pte Ltd EA Licence No. 99C4599

We regret that only shortlisted candidates will be contacted.