Administrative Assistant

HON SHENG ELECTRICAL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering company in Singapore seeks a Project Administrator. This role involves providing essential administrative and coordination support to project teams, ensuring smooth documentation flow, and maintaining project schedules. Candidates should hold a diploma or degree in Business Administration or Project Management, possess strong organizational abilities, and have 1-3 years of relevant experience. MS Office proficiency is required, while familiarity with project management tools is a plus.

Qualifications

• 1-3 years of experience in administrative support or project coordination.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Familiarity with project management tools is an advantage.

Responsibilities

• Assist Project Managers in project coordination and administrative tasks.
• Prepare and maintain project documentation and reports.
• Monitor and update project schedules and milestones.
• Manage document control processes and ensure compliance.

Skills

Organizational abilities

Communication

Interpersonal skills

Proficiency in MS Office

Attention to detail

Education

Diploma or Degree in Business Administration or Project Management

Tools

MS Project

Asana

Job description

Project Administrator – Job Description

Role Summary:
The Project Administrator provides administrative and coordination support to project teams, ensuring smooth documentation flow, resource coordination, and compliance with company procedures. This role is essential in maintaining project schedules, records, and communication between departments, vendors, and clients.

Key Responsibilities:

• Assist Project Managers in day-to-day project coordination and administrative tasks.
• Prepare and maintain project documentation, reports, meeting minutes, and correspondences.
• Monitor and update project schedules, milestones, and deliverables.
• Assist in resource planning and procurement activities (e.g., submitting purchase requests).
• Manage document control processes, ensuring all records are filed and archived properly.
• Ensure compliance with company policies and project procedures.
• Follow up with subcontractors, vendors, and team members to ensure timely delivery of tasks.
• Support invoicing processes by collecting necessary documentation and liaising with the finance department.

Required Skills and Qualifications:

• Diploma or Degree in Business Administration, Project Management, or related field.
• 1–3 years of experience in administrative support or project coordination.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Familiarity with project management tools (e.g., MS Project, Asana, or similar) is an advantage.
• Attention to detail and ability to work under pressure.

Optional / Industry-Specific Additions:

• Knowledge of construction/engineering/project industries (if relevant).
• Basic understanding of project financials (cost tracking, budgeting).
• Document control experience, especially in ISO-certified environments.

*We regret to inform that only shortlisted applicants will be notified*