[0580] Admin Assistant - 5 days / $2.3k

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 23,000 - 28,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. seeks a diligent Admin/Reception support staff for our Keppel Distripark office in Singapore to assist daily operations and HR tasks.

Daily duties include reception, document handling, and supporting invoicing, formatting and quality checks for survey reports and timely dispatch.

Hours are 08:30–17:30, five days a week, with filing, despatch coordination and ongoing support to the Head of HR & Admin.

Responsibilities

• Quality checking and formatting of draft survey reports on a daily basis.
• Print, scan and bind approved final survey reports and arrange for despatch to insured / consignee / customer / client on a daily basis.
• Ensure scan and soft document of approved final survey reports are filed in running order and correctly named to their respective Drives and Folders for easy retrieval on a weekly basis.
• Timely and accurately raise invoice to be included in approved final survey report to insurer / consignee / customer on a daily basis.
• Summarize and tally calculation for dept. revenue for submission to HOD for monthly consolidation and verification.
• To undertake duty as Receptionist, greeting guests/visitors in a friendly, polite manner, escort them to the conference room and serving them with beverages.
• Answer, take down messages and route incoming phone calls to the right party and in accordance to the company's policy guideline on a daily basis.
• Answer standard / simple enquiries from customer and cascade complex issues to superior to achieve customer satisfaction on a daily basis.
• To support Head of HR & Admin in timely and accurately perform assigned administrative work as and when required.

Job description

Working Location: Keppel Distripark

Working Days: 5 Day A Week

Working hours : 0830 hrs to 1730 hrs

Salary : $2300

Job Scope

• Quality checking and formatting of draft survey reports on a daily basis.
• Print, scan and bind approved final survey reports and arrange for despatch to insured / consignee / customer / client on a daily basis.
• Ensure scan and soft document of approved final survey reports are filed in running order and correctly named to their respective Drives and Folders for easy retrieval on a weekly basis.
• Timely and accurately raise invoice to be included in approved final survey report to insurer / consignee / customer on a daily basis.
• Summarize and tally calculation for dept. revenue for submission to HOD for monthly consolidation and verification.
• To undertake duty as Receptionist, greeting guests/visitors in a friendly, polite manner, escort them to the conference room and serving them with beverages.
• Answer, take down messages and route incoming phone calls to the right party and in accordance to the company's policy guideline on a daily basis.
• Answer standard / simple enquiries from customer and cascade complex issues to superior to achieve customer satisfaction on a daily basis.
• To support Head of HR & Admin in timely and accurately perform assigned administrative work as and when required.