[0580] Administrative Assistant | 5 days / $2.3k

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 23,000 - 28,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an Administrative/Reception role at Keppel Distripark. The role involves quality checking and formatting of survey reports, printing, filing, and handling daily invoicing and despatch of documents.

You will also manage scanning and proper naming of files for easy retrieval, support HR & Admin Head, and perform receptionist duties. Work is 5 days a week, 0830–1730, with a monthly salary of SGD 2,300.

Responsibilities

• Quality checking and formatting of draft survey reports daily.
• Print, scan and bind approved final survey reports and arrange despatch daily.
• File scanned and soft copies with proper naming for easy weekly retrieval.
• Raise invoices to insurer/consignee/customer daily.
• Summarize revenue for monthly department consolidation.
• Receptionist duties: greet guests, escort to conference room, serve beverages.
• Answer calls, take messages and route to the right party.
• Assist Head of HR & Admin with administrative tasks as required.

Job description

• Working Location: Keppel Distripark
• Working Days: 5 Day A Week
• Working hours : 0830 hrs to 1730 hrs
• Salary : $2300

Job Scope

• Quality checking and formatting of draft survey reports on a daily basis.
• Print, scan and bind approved final survey reports and arrange for despatch to insured / consignee / customer / client on a daily basis.
• Ensure scan and soft document of approved final survey reports are filed in running order and correctly named to their respective Drives and Folders for easy retrieval on a weekly basis.
• Timely and accurately raise invoice to be included in approved final survey report to insurer / consignee / customer on a daily basis.
• Summarize and tally calculation for dept. revenue for submission to HOD for monthly consolidation and verification.
• To undertake duty as Receptionist, greeting guests/visitors in a friendly, polite manner, escort them to the conference room and serving them with beverages.
• Answer, take down messages and route incoming phone calls to the right party and in accordance to the company’s policy guideline on a daily basis.
• Answer standard / simple enquiries from customer and cascade complex issues to superior to achieve customer satisfaction on a daily basis.
• To support Head of HR & Admin in timely and accurately perform assigned
  administrative work as and when required.