Admin Executive

BLCK HOSPITALITY PTE. LTD.; Singapore; Remote; SGD 22,000 - 25,000; Full time

Benefits offered by this job

Work from home

Remote work location

Job summary

BLCK HOSPITALITY PTE. LTD. is seeking an administrative professional to support day-to-day operations in Singapore across outlets. You will manage staff records, onboarding/offboarding, attendance, rosters, and payroll data preparation.

Work closely with management, HR, finance, and outlet managers to ensure compliance, licensing renewals, and smooth processes. Proficiency in MS Office and discretion are essential.

Qualifications

• Diploma or degree in Business Administration, HR, or related field.
• 1–2 years of administrative experience, preferably in F&B or multi-outlet business.
• Familiarity with Singapore Employment Act, CPF, and MOM passes is a strong advantage.
• Proficient in MS Office or Google Workspace, especially Excel/Sheets.
• Able to handle confidential information discreetly and manage multiple deadlines.

Responsibilities

• General administration and document control (digital and physical).
• Prepare letters, memos, reports, and presentations for management.
• Maintain employee records, contracts, and personnel files; assist onboarding/offboarding.
• Track attendance, rosters, and leave; prepare data for payroll.
• Assist with MOM work passes, renewals, and cancellations on MOM portal.
• Coordinate staff medical insurance and claims.
• Maintain licenses and permits and support audits by authorities.

Skills

Highly organized

Detail oriented

Communications

English & Mandarin

Education

Diploma or degree in Business Administration / Human Resources

Tools

MS Office

Google Workspace

Payroll software

Job description

Employment type:

Full-time, permanent

Salary:

$2000 - $2200

Working hours:

Monday to Friday , [10:00 AM - 7:00 PM],

The Role

You'll handle the day-to-day administration that keeps our outlets compliant, our staff records accurate, and our operations running on time. You'll work closely with management, HR, finance, and outlet managers.

Key Responsibilities

• General administration
• Manage company correspondence, filing, and document control, both digital and physical.
• Prepare letters, memos, reports, and presentations for management.
• Maintain office and outlet supplies, and coordinate with vendors for purchases, maintenance, and repairs.
• Track and renew contracts, insurance policies, tenancy agreements, and subscriptions.
• HR administration support
• Maintain employee records, contracts, and personnel files.
• Support onboarding and offboarding, including documentation, staff IDs, and system access.
• Track attendance, rosters, and leave records, and prepare data for monthly payroll.
• Assist with work pass applications, renewals, and cancellations on MOM's portal.
• Coordinate staff medical insurance and claims.
• Licensing and compliance
• Keep track of outlet licences and permits, such as the liquor licence, SFA food shop licence, and public entertainment licence, and ensure timely renewals.
• Maintain compliance records and support audits or inspections by authorities.
• Keep statutory records up to date, including CPF submissions support and ACRA-related documents, together with the finance team or corporate secretary.

Requirements

• Diploma or degree in Business Administration, Human Resource, or a related field.
• At least [1-2] years of administrative experience, preferably in F&B, hospitality, or a multi-outlet business.
• Familiarity with Singapore employment practices, such as the Employment Act, CPF, and MOM work passes, is a strong advantage.
• Proficient in MS Office or Google Workspace, especially Excel or Google Sheets.
• Experience with HR or payroll software, POS reports.
• Highly organised, detail-oriented, and able to handle confidential information discreetly.
• Good written and spoken English and Mandarin (Chinese)
• Able to work independently and manage multiple deadlines.

Benefits

• 13th Month Bonus (subject to company performance)
• Medical Leave (MC)
• Annual Leave (AL)

Benefits:

• Work from home
• Work Location: Remote