Administrative Assistant

National University Health System; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

National University Health System in Singapore is seeking an Administrative Support role to ensure efficient daily clinic operations, handling logistics for meetings and events, managing collaterals, inventory, digital archiving, and patient records.

You will answer phone, fax, and email inquiries, assist with staff and patient engagement and registration as needed, and contribute to a fast-paced, customer-focused environment. Training will be provided for those new to the role.

Qualifications

• GCE O/N level, NITEC or Higher NITEC with 1–3 years of working experience.
• Entry level candidates welcome.
• Meticulous with strong administration, coordination and organizational skills.
• Strong communications and interpersonal skills.
• Able to multi-task and work independently in a fast-paced and dynamic environment.
• Proficient in Microsoft Office applications.
• Able to commit to 5.5 days' work week.

Responsibilities

• Clinic meetings, events and managing of logistics
• Collaterals & consumables
• Lost & Found inventory
• Clinic's assets recording and updating
• Digital archiving
• Patient record management
• Phone/Fax/Email Enquiries
• Training will be provided for hires with no prior experience.

Skills

Administration

Coordination

Organizational skills

Communication

Interpersonal skills

Multi-tasking

Microsoft Office

Education

GCE O/N level / NITEC / Higher NITEC

Tools

MS Office

Job description

You will assist in ensuring the efficiency of daily operations in the polyclinic by providing administrative support in the following areas:

• Clinic meetings, events and managing of logistics
• Collaterals & consumables
• Lost & Found inventory
• Clinic's assets recording and updating
• Digital archiving
• Patient record management
• Phone/Fax/Email Enquiries

You will also provide support in staff and patient engagement and registration when required, in addition to any other ad-hoc duties as assigned by supervisor. Training will be provided for hires with no prior experience.

• GCE O / N level / NITEC / Higher NITEC with 1 to 3 years of working experience
• Entry level candidates welcome
• Meticulous and withn strong administration, coordination and organizational skills
• Strong communications and interpersonal skills
• Able to multi-task and work independently in a fast paced and dynamic environment
• Proficient in Microsoft Office applications
• Able to commit to 5.5 days' work week