Administrative Assistant

National University Polyclinics; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

National University Polyclinics is seeking an Administrative Assistant to support daily operations across the clinic. You will assist with meetings, events, logistics, inventories, archiving, and frontline enquiries, ensuring smooth workflow.

Ideal candidates are detail-oriented, with good communication, strong Microsoft Office skills, and the ability to multi-task in a fast-paced environment. Training will be provided for new hires.

Qualifications

• GCE O/N Level, NITEC or Higher NITEC with 1–3 years of experience.
• Entry level candidates welcome.
• Meticulous with strong administration, coordination and organizational skills.
• Strong communications and interpersonal skills.
• Able to multi-task and work independently in a fast-paced environment.
• Proficient in Microsoft Office applications.

Responsibilities

• Support in clinic meetings, events and logistics.
• Manage collaterals and consumables.
• Maintain Lost & Found inventory.
• Record and update clinic assets.
• Perform digital archiving.
• Handle phone, fax and email enquiries.
• Assist in staff and patient engagement and registration when required.

Skills

Administrative skills

Coordination

Organizational skills

Communication skills

Interpersonal skills

MS Office

Multitasking

Education

GCE O/N Level/NITEC/Higher NITEC

Job description

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Institution: National University Polyclinics

You will assist in ensuring the efficiency of daily operations in the polyclinic by providing administrative support in the following areas:

• Clinic meetings, events and managing of logistics
• Collaterals & consumables
• Lost & Found inventory
• Clinic's assets recording and updating
• Digital archiving
• Phone/Fax/Email Enquiries

You will also provide support in staff and patient engagement and registration when required, in addition to any other ad-hoc duties as assigned by supervisor. Training will be provided for hires with no prior experience.

Job Requirements

• GCE O / N level / NITEC / Higher NITEC with 1 to 3 years of working experience
• Entry level candidates welcome
• Meticulous and withn strong administration, coordination and organizational skills
• Strong communications and interpersonal skills
• Able to multi-task and work independently in a fast paced and dynamic environment
• Proficient in Microsoft Office applications