Administrative Assistant

EPIQ Hong Kong, Limited; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

EPIQ Hong Kong, Limited is seeking an Administrative Assistant to provide comprehensive administrative and operational support for daily office functions in Singapore. You will coordinate schedules, support invoicing, and collaborate with cross-functional teams to keep workflows smooth.

The role requires a high school diploma or equivalent, 2+ years in administrative support, strong organizational skills, attention to detail, and excellent communication.

Qualifications

• High school diploma or equivalent; 2+ years in administrative support.
• Experience supporting financial activities and customer service operations.
• Strong organizational and time-management skills.
• Effective verbal and written communication.
• Attention to detail and accuracy.
• Analytical and problem-solving abilities.

Responsibilities

• Provide administrative and operational support to various departments and team members.
• Coordinate and manage schedules, appointments, and other administrative activities.
• Support customer follow-ups and day-to-day customer service operations.
• Prepare, process, and maintain invoices and other financial documentation.
• Maintain accurate and organized records and documentation.
• Collaborate with cross-functional teams to support efficient office operations.
• Build and maintain positive relationships with internal and external stakeholders.
• Manage multiple priorities effectively while meeting deadlines.

Skills

Organizational skills

Time-management

Verbal & written communication

Attention to detail

Cross-functional collaboration

Education

High school diploma

Associate degree in Business Administration

Job description

The Administrative Assistant provides comprehensive administrative and operational support to ensure efficient day-to-day office operations. This role is responsible for coordinating schedules and appointments, supporting customer follow-ups, assisting with invoicing and financial administrative tasks, and collaborating with cross-functional teams.

Key responsibilities

Provide administrative and operational support to various departments and team members.

Coordinate and manage schedules, appointments, and other administrative activities.

Support customer follow-ups and day-to-day customer service operations.

Maintain a high level of accuracy and attention to detail across assigned tasks.

Collaborate effectively with colleagues and cross-functional teams to support efficient office operations.

Prepare, process, and maintain invoices and other financial or accounting-related documentation.

Maintain accurate and organized records and documentation.

Build and maintain positive, professional working relationships with internal and external stakeholders.

Manage multiple priorities effectively while meeting established deadlines.

About you

High school diploma, Associate degree in Business Administration or a related field.

2+ years of experience in an administrative support or similar role.

Experience supporting financial/accounting activities and customer service operations.

Strong organizational and time-management skills.

Effective verbal and written communication.

Attention to detail and a high degree of accuracy.

Basic financial and accounting administration.

Analytical and problem-solving skills.

Ability to manage multiple tasks and priorities.

Cross-functional collaboration and teamwork.