Department Assistant

LONG FAITH PTE. LIMITED; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

LONG FAITH PTE. LIMITED based in Singapore is seeking a Department Assistant to handle daily administrative tasks, scheduling, meeting coordination, and document management. Fresh graduates and experienced applicants are welcome to apply.

You will act as a liaison for communications and support the department with timely information flow, meeting logistics, and basic reception duties when needed. Strong time management and professional ethics are essential.

Qualifications

• Diploma or Bachelor's degree in Administration, Business Management or related field.
• Strong written and spoken communication skills.
• Proficiency with Microsoft Office Suite and document management.
• Outstanding interpersonal and coordination skills.
• Meticulous with strong time management and multitasking abilities.
• Strong sense of responsibility and professional ethics, with the ability to adapt to urgent tasks.

Responsibilities

• Provide comprehensive daily administrative support to the Family Office including scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle reception of clients, partners, and other visitors when needed, arranging meetings and hospitality as required.
• General administrative support, including filing, stamping, and document management.
• Manage department payment schedule and daily reimbursement.
• Perform other temporary tasks as assigned by the department.

Skills

Communication

Interpersonal skills

Time management

Multitasking

Professional ethics

Adaptability

Education

Diploma or Bachelor's degree

Tools

Microsoft Office

Job description

We are a Single Family Office (SFO) based in Singapore, and are looking to hire a Department Assistant who can support with all administrative and department matters. Fresh graduates and experienced professionals are both welcome to apply.

What you will be responsible for:

• Provide comprehensive daily administrative support to the Family Office including but not limited to administrative matters, scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle the reception of clients, partners, and other visitors if needed, arranging necessary meetings and hospitality activities.
• General administrative support, including filing, stamping, and document management.
• Manage department payment schedule, and daily reimbursement.
• Perform other temporary tasks as assigned by the department.

Qualifications

• Diploma or Bachelor's degree or above, preferably in Administration, Business Management or related fields.
• Good written and spoken communication skills
• Proficiency in office software (e.g., Microsoft Office Suite), with strong information management and document processing skills.
• Outstanding interpersonal and coordination skills, with the ability to work efficiently.
• Meticulous with strong time management and multitasking abilities.
• Strong sense of responsibility and professional ethics, with the ability to adapt to urgent tasks.