Singapore-Based Administrative & Coordination Specialist

LONG FAITH PTE. LIMITED; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

LONG FAITH PTE. LIMITED is seeking a Department Assistant in Singapore to support the Family Office with daily administrative duties, scheduling, and document management. Fresh graduates and experienced professionals are welcome to apply.

The role involves coordinating internal and external communications, arranging meetings, taking minutes, and ensuring timely follow-ups. It requires strong time management, multitasking, and professional ethics to handle diverse tasks and responsibilities.

Qualifications

• Diploma or Bachelor's degree in Administration/Business Management or related field.
• Strong written and spoken communication.
• Proficient in MS Office with solid document handling.
• Excellent interpersonal and coordination abilities.
• Good time management and multitasking skills.
• Professional ethics and responsibility.

Responsibilities

• Provide comprehensive daily administrative support to the Family Office including scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle the reception of clients, partners, and other visitors, arranging meetings and hospitality as needed.
• General administrative support, including filing, stamping, and document management.
• Manage department payment schedule and daily reimbursement.
• Perform other temporary tasks as assigned by the department.

Skills

Communication skills

Interpersonal skills

Time management

Multitasking

Professional ethics

MS Office

Education

Diploma or Bachelor’s degree in Administration/Business Management or related

Job description

LONG FAITH PTE. LIMITED is seeking a Department Assistant in Singapore to support the Family Office with daily administrative duties, scheduling, and document management. Fresh graduates and experienced professionals are welcome to apply.

The role involves coordinating internal and external communications, arranging meetings, taking minutes, and ensuring timely follow-ups. It requires strong time management, multitasking, and professional ethics to handle diverse tasks and responsibilities.