Administrative Assistant

Confidential; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Confidential Family Office in Singapore seeks an administrative professional to provide comprehensive daily support, including scheduling, document management, and stakeholder coordination. You will act as a liaison for internal and external communications, organise meetings, take minutes, and assist with payments and reimbursements as needed.

The role requires strong time management and professional ethics for timely, accurate operations.

Qualifications

• Diploma or Bachelor’s degree in Administration, Business Management or related fields.
• Good written and spoken communication skills.
• Proficiency in Microsoft Office Suite with strong document processing skills.
• Outstanding interpersonal and coordination skills.
• Meticulous with strong time management and multitasking abilities.

Responsibilities

• Provide comprehensive daily administrative support to the Family Office including scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle reception of clients, partners, and other visitors, arranging necessary meetings and hospitality activities.
• General administrative support including filing, stamping, and document management.
• Manage department payment schedule and daily reimbursements.
• Perform other temporary tasks as assigned by the department.

Skills

Communication skills

Interpersonal skills

Time management

Multitasking

Coordination skills

Professional ethics

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office

Job description

• Provide comprehensive daily administrative support to the Family Office including but not limited to administrative matters, scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle the reception of clients, partners, and other visitors if needed, arranging necessary meetings and hospitality activities.
• General administrative support, including filing, stamping, and document management.
• Manage department payment schedule, and daily reimbursement.
• Perform other temporary tasks as assigned by the department.

Qualifications

• Diploma or Bachelor’s degree or above, preferably in Administration, Business Management or related fields.
• Good written and spoken communication skills
• Proficiency in office software (e.g., Microsoft Office Suite), with strong information management and document processing skills.
• Outstanding interpersonal and coordination skills, with the ability to work efficiently.
• Meticulous with strong time management and multitasking abilities.
• Strong sense of responsibility and professional ethics, with the ability to adapt to urgent tasks.