Administrative Assistant

AUTHENTIC HR PTE. LTD.; Singapore; On-site; SGD 31,000 - 42,000; Full time

Job summary

AUTHENTIC HR PTE. LTD. is seeking a capable administrator to support sales and client services from our Tampines location. The role focuses on scheduling, quotations, and office support under the Director's guidance.

The ideal candidate holds a Degree or Diploma with 2+ years in sales support or customer service, and is fluent in English and Chinese to assist bilingual clients.

Qualifications

• Degree/Diploma graduate with at least 2 years of experience in sales support or a customer service role.
• Proficient in Xero Accounting Software, Microsoft Office, and Outlook.
• Possess excellent communication skills in both English and Chinese, as some customers communicate solely in Chinese.
• Ability to work focused, prioritizing workload and requests.
• Possession of self-motivation and team spirit.
• Experience in purchasing and managing supplier deliveries.

Responsibilities

• Prepare project quotations and send them to clients via the Xero System.
• Manage and maintain the client database, updating all relevant client information and filings.
• Provide comprehensive secretarial and administrative support to the Management.
• Schedule appointments to meet daily project schedules.
• Coordinate attendance of workers, promptly respond to any schedule changes, and communicate with customers professionally.
• Collaborate with internal and external parties to achieve scheduling goals and eliminate information silos.
• Accept other ad-hoc duties and initiatives as assigned and as needed.

Skills

Sales support

Customer service

Bilingual English/Chinese

Time management

Education

Degree or Diploma

Tools

Xero

Microsoft Office

Outlook

Job description

WorkingLocation: Tampines North Drive

WorkWeek: 5.5 days

WorkingHours: 8:00 am to 5:00 pm (Monday toFriday)

Saturday: 8:00 am to 12:00 pm

Monthly Fixed Salary: S$2,800 to S$3,800

Summary

This is a key position to grow the business and you will play a crucial role in ensuring that all scheduling and administrative tasks are completed efficiently and accurately. This position reports directly to the Director.

Job Responsibilities

1. Prepare project quotations and send them to clients via the Xero System.
2. Manage and maintain the client database, updating all relevant client information and filings.
3. Provide comprehensive secretarial and administrative support to the Management.
4. Schedule appointments to meet daily project schedules.
5. Coordinate attendance of workers, promptly respond to any schedule changes, and communicate with customers professionally.
6. Collaborate with internal and external parties to achieve scheduling goals and eliminate information silos.
7. Accept other ad-hoc duties and initiatives as assigned and as needed.

Job Requirements

1. Degree/Diploma graduate with at least 2 years of experience in sales support or a customer service role.
2. Proficient in Xero Accounting Software, Microsoft Office, and Outlook.
3. Possess excellent communication skills in both English and Chinese, as some customers communicate solely in Chinese.
4. Ability to work focused, prioritizing workload and requests.
5. Possession of self-motivation and team spirit.
6. Experience in purchasing and managing supplier deliveries.