ADMINISTRATIVE ASSISTANT

WAN CHENG CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

WAN CHENG CONSTRUCTION PTE. LTD. is seeking a capable finance professional to manage monthly, quarterly and annual financial reporting for the hotels under its portfolio, ensuring accuracy and timely submission. The role also oversees ledgers, budgets, and variance explanations for management discussions.

The candidate will supervise accounting staff, coordinate sections, maintain internal controls, and prepare tax filings and audit support, aiming to improve GOP and cost control.

Qualifications

• Prepare monthly, quarterly and yearly financial reports and budgets on time.
• Maintain hotel general ledgers reflecting current financial status and P&L.
• Review balance sheet schedules, bank reconciliations and control accounts.
• Coordinate accounting sections and prepare monthly transaction summaries.
• Set deadlines and supervise accounting staff to ensure timely reporting.
• Assist in preparing annual operating and capex budgets.
• Ensure proper filing, confidentiality and asset records.
• Prepare tax returns and liaise with auditors.

Responsibilities

• Oversee depreciation calculations and asset disposal.
• Train new staff and ensure efficiency of Finance Department.
• Manage cash flow and ensure statutory compliances.
• Collaborate with auditors and external parties during audits.

Skills

Financial reporting

Budgeting

Forecasting

Audit coordination

Cash flow management

Internal controls

Team supervision

Tax filings

Job description

• To ensure that all monthly, quarterly and yearly financial reports, budgets, operating forecasts and other information required by UEL are accurately complied and submitted within specified time limits, identifying variances and drafting variance explanation to the management discussion.


• To ensure hotels’ general ledgers are maintained, reflecting the current financial status and profit & loss position of the hotels, in an orderly and professional manner.


• TO ensure all postings to the hotel’s general ledgers supported by properly authorized and documented journal vouchers.


• To review all balance sheet schedules, bank reconciliation statements and control accounts reconciliation of each month end closing after updated by the Accounts Assistant latest on every 20th of the following month.


• To co‑ordinate all accounting sections, making enquiries about the nature of transactions and system of control, cross checking and journalizing monthly transaction summaries for posting.


• To set guideline and deadlines for each accounting staff under his supervision in order to ensure timely financial reporting.


• To assist Accountant to prepare yearly operating and capex budgets. To provide operating and capex budgeting reports and monitor them.


• To provide accurate financial and economic data resource to the management.


• Manage the everyday and every month’s accounting operation and back office function;


• Supervise the efficiency of the finance department


• Ensure adherence to rules and regulations of Standard Accounting Practices.


• To ensure that an organized up-to‑date filing system is maintained for all pertinent financial records, including limitation of access, confidentiality and other preventive measures.


• To supervise accounting staff under his supervision on the correct standards and procedures and to assist them in handling their work challenges.


• To assist to modify the hotel finance regulation.


• Make every chance to give the advice such as improving the GOP, hotel service and cost reduction


• To assist to improve the efficiency of the Finance Department


• Establish procedures to review the accounting system and internal control regularly


• Oversees the capital expense and strengthen the budget management


• Manage the cash flow


• Solve the personal problems of the Finance Department


• Train the new staff


• To ensure that hotel’s assets/durables are properly maintained and recorded in both the fixed asset register and the general ledger.


• To verify computation of deprecation and disposal of fixed assets/durables.


• To prepare annual profit and loss and balance sheet for audit purpose and collect all information available for audit discussing with auditors in respect of any adjustments and answer any queries raised by them.


• To ensure all tax returns like quarterly GST return, yearly F1 Cess return, etc, are prepared and checked on time for Accountant’s verification and submission to authorities.


• To assist in completing statistical questionnaires or surveys from government or other authorized bodies


• To assist Accountant in computing tax computation for each property by providing details expenses analysis.


• To draft and work with external auditor on the audit financial statement.


• To carry out any other duties and responsibilities as assigned.