Administrative assistant

Meritus Law LLC; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Meritus Law LLC is a corporate and commercial disputes firm in Singapore, seeking an administrative assistant to support legal operations. The role involves handling Clio-based file management, invoicing, and KYC/AML checks, along with daily administrative tasks.

You will assist with finance-related activities, calendar management, client reception, and coordination with external vendors to ensure smooth office operations.

Qualifications

• Experience supporting a legal team is desirable.
• Familiarity with legal admin tasks and case intake helps.

Responsibilities

• Support a corporate/dispute resolution practice with legal admin tasks.
• Use Clio to open files, update time-costs, expenses and invoices.
• Process KYC/AML checks in SentroWeb and perform entity searches in Questnet.
• Manage payments, vouchers, and liaise with external book-keepers for reconciliations.
• Update Outlook calendar for in-office meetings and court hearings.
• Coordinate with photocopier, printing, couriers, IT and service providers.
• Greet clients and visitors and facilitate office operations.

Skills

Clio

SentroWeb

Questnet

Outlook

Tools

Clio

SentroWeb

Questnet

Job description

Meritus Law LLC is a corporate and commercial dispute resolution law firm. We handle complex and high-value disputes in the Singapore High Court and SIAC arbitrations.

We also advise various companies on financing, mergers and acquisitions and general corporate matters.

We are looking for a suitable candidate to join us as an administrative assistant. The job scope is as follows:-

Legal support

To be familiar with Clio (file opening, updating time-costs, expenses, disbursements, generating and issuing invoices), SentroWeb (file opening, KYC and AML checks) and Questnet (searches on entities and individuals).

Administration and finance

Generating monies received forms, payment vouchers to third party vendors, reimbursement of monthly expenses, liaison with external book-keeper for monthly reconciliation, collating and issuance of monthly invoices, updating Outlook calendar for meetings in office/ court hearings etc.

Day to day operations

Check on photocopiers, stationery, coffee machine, pantry, refrigerator and re-stock, answering phone calls, taking messages.

Liaison with photocopier company, external printing company, management office, cleaning company, courier, delivery, IT support, translators and service providers.

Printing and bundling of documents.

Attending to clients/ visitors coming to office.