Administrative Assistant

Yellow Ribbon; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

Yellow Ribbon is seeking a diligent property administrator to maintain records, handle inquiries, and coordinate maintenance across multiple buildings. The role involves document control, receptionist-style duties, and ensuring compliant financial processes are followed.

You will liaise with residents, vendors and internal stakeholders to disseminate updates and manage correspondence efficiently. The position is based in the West of Singapore and requires strong admin and communication skills.

Qualifications

• Experience in property or facilities management preferred.
• Basic filing and record-keeping knowledge.
• Familiarity with office equipment and general admin tasks.

Responsibilities

• Maintain accurate records, documentation and filing systems for properties and buildings operations.
• Manage calls, emails and correspondence to facilitate internal and external communications.
• Address residents or tenants' inquiries, concerns and feedback professionally and disseminate important updates about the property like receptionist duties.
• Coordinate maintenance schedules and vendor activities while tracking inventory and expenses.
• Assist with financial processes and ensure compliance with regulations and property's bylaws.
• Perform other tasks as assigned by Supervisor.

Skills

Interpersonal communication

Strong communication

Education

N levels or equivalent

Tools

MS Office

Job description

Job Descriptions

• Maintain accurate records, documentation and filing systems for properties and buildings operations.
• Manage calls, emails and correspondence to facilitate internal and external communications.
• Address residents or tenants' inquiries, concerns and feedback professionally and disseminate important updates about the property like receptionist duties.
• Coordinate maintenance schedules and vendor activities while tracking inventory and expenses.
• Assist with financial processes and ensure compliance with regulations and property's bylaws.
• Perform other tasks as assigned by Supervisor.

Job Requirements

• Familiarity with property / facilities / real estate management is beneficial.
• Minimum “N” levels and/or prior experience in a comparable role is highly valued.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of basic office equipment and filing systems.
• Strong interpersonal and communication skills are essential.

Location: West