Admin Assistant (Property Management)

CBRE Group, Inc.; Singapore; On-site; SGD 22,000 - 31,000; Full time

Job summary

CBRE Group, Inc. in Singapore seeks an Admin Assistant (Commercial / Industrial) to support tenants and the property management team with daily administrative tasks.

You will handle filing, lease documents, invoicing, rent communications, and coordination with vendors, while following established procedures under supervision.

Qualifications

• Diploma/Nitec or N/O Level certificates with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Assist the team with various administrative tasks such as answering phones and tenant communication.
• Maintain files, including insurance certificates and leases.
• Coordinate with Building Technicians and vendors for maintenance items.
• Prepare internal lease administration documents such as lease abstracts.
• Participate in lease administration activities including setup and changes.
• Submit invoices for payment and forward to accounting.
• Engage in rent collection communications with tenants.
• Follow established procedures under close supervision.

Skills

Communication skills

Microsoft Office

Organizational skills

Basic math

Follow routines

5.5 days

Education

Diploma/Nitec or N/O Level

Tools

Microsoft Office

Job description

Admin Assistant (Commercial / Industrial)

Contract type: Full-time

About the role:

As a CBRE Administrative Assistant in Property Management department, you will be responsible for providing customer service support to tenants/resident. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What you will do:

• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, filing and copying.
• Maintain files, including insurance certificates and leases.
• Work with Building Technicians and vendors to compile a list of maintenance items.
• Prepare internal lease administration documents such as lease abstracts as directed.
• Partake in lease administration activities including lease set up, lease changes, reporting etc.
• Submit invoices for payment by inputting them into the accounting system. Forward original invoices to accounting for payment.
• Engage in rent collection communications and phone contact with tenant where permitted.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What you will need:

• Diploma/Nitec or N/O Level Certificates with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Able to commit 5.5 days.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Our values in hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

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