ADMINISTRATIVE ASSISTANT

LXO AI PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

LXO AI is seeking an organized Administrative Assistant to support daily operations at our Singapore office. You will help keep the workspace running smoothly and serve as a reliable point of contact for internal teams and external partners.

Ideal candidates are proactive problem solvers with strong communication skills who thrive in a collaborative startup environment. 1–2 years' experience preferred, fresh graduates welcome.

Qualifications

• Education: GCE O'Level or Diploma or equivalent.
• Experience: 1–2 years in admin/clerical roles; fresh graduates welcome.
• Proficiency in MS Office and Google Workspace.
• Strong written and spoken English.
• Organizational and multitasking skills.
• Proactive team player with minimal supervision.

Responsibilities

• General Administration: handle day-to-day tasks, including calls, email inbox, and inquiries.
• Scheduling & Coordination: manage calendars, meetings, events.
• Document Management: file documents and reports, maintain confidentiality.
• Office/Workspace Management: monitor supplies, vendor relations, maintain workspace.
• Team Support: assist management with ad-hoc tasks, travel, and project coordination.
• Data Entry: input/update data in databases, spreadsheets, or CRM.

Skills

Microsoft Office

Google Workspace

Communication skills

Organization

Education

GCE O' Level / Diploma or equivalent

Tools

CRM systems

Job description

Job Description

LXO AI is a newly established private limited company looking for a highly organized, reliable, and detail-oriented Administrative Assistant to join our growing team. In this role, you will support our daily operations, ensuring our workspace runs smoothly and efficiently. The ideal candidate is a proactive problem-solver with excellent communication skills who thrives in a collaborative, innovative startup environment.

Key Responsibilities

• General Administration:Handle day-to-day administrative tasks, including answering and directing phone calls, managing the company’s general email inbox, and responding to business inquiries.
• Scheduling & Coordination:Manage calendars, schedule internal and external meetings, and organize company events or team-building activities.
• Document Management:Prepare, organize, and file digital and physical documents, contracts, and reports. Ensure all company records are kept confidential and secure.
• Office/Workspace Management:Monitor and replenish office supplies, manage vendor relationships, and ensure the workspace is well-maintained. (For remote: Manage virtual workspaces, software subscriptions, and cloud storage).
• Team Support:Assist the management team and staff with ad-hoc administrative tasks, travel arrangements, and project coordination as needed.
• Data Entry:Input and update business data in company databases, spreadsheets, or CRM systems accurately.

Requirements & Qualifications

• Education:GCE 'O' Level, NITEC, Higher NITEC, Diploma, or equivalent qualifications.
• Experience:At least 1–2 years of relevant experience in an administrative, clerical, or office support role. (Note: You can state "Entry-level candidates with a strong willingness to learn are welcome to apply" if you are open to fresh graduates).
• Technical Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Drive). Comfortable adapting to new software and digital tools.
• Communication:Proficient in spoken and written English to effectively handle business communications, draft emails, and liaise with external vendors and clients. (Note: Under TAFEP, if another language is strictly required for business reasons, e.g., "Ability to converse in Mandarin to liaise with Mandarin-speaking clients," you must state the business justification clearly).
• Organizational Skills:Strong time-management skills, attention to detail, and the ability to multitask and prioritize work effectively.
• Attributes:A proactive team player with the ability to work independently with minimal supervision.

Why Join LXO AI?

• Opportunity to grow with a newly established, forward-thinking AI company.
• Collaborative and inclusive work environment.
• (Add any other benefits here, e.g., Medical benefits, flexible working hours, etc.)

Fair Employment Statement
LXO AI is an equal opportunity employer. We are committed to a fair and progressive workplace. All qualified applicants will receive consideration for employment based strictly on merit, qualifications, and business needs, without regard to race, religion, gender, age, marital status, or disability.